Type A Work Permit in Poland for New Clients
Welcome to Progress Holding. If you are just starting to build your team in Poland, legalizing the work of employees from non-European Union countries may seem like a complex maze. A Type A work permit is a key document that allows a third-country national to legally work in Poland for a specific employer.
We are not an employment agency and do not engage in job searching or employee recruitment. We provide companies with professional legal support services to obtain residence and work permits for your already selected employees. As your local finance and HR department in Poland, we ensure full coordination with your headquarters and conduct communication in English, Polish, Ukrainian, and Russian.
Step-by-Step procedure for obtaining a type A work permit
The procedure for obtaining this permit involves several mandatory steps. For new clients, we have structured this process to make it as transparent and understandable as possible.
- Determination of the need for a permit. The employer or employee must check whether obtaining a Type A work permit is necessary in this situation. Poland has several categories of work permits, and Type A applies to employees working in a specific position for a specific employer within the territory of Poland.
- Starting work with the employer. The employee must have a signed employment contract confirming employment. This document must contain all necessary information about working conditions, salary, and duties.
- Submission of the permit application. After agreeing on the terms and having the employment contract, the employer submits an application for a Type A work permit to the relevant provincial (Voivodeship) office in Poland. Important: the application must be submitted before the employee actually starts working.
- Supporting documents for the application. The application must include a complete set of documents: the employee’s passport, a copy of the employment contract, company registration confirmation, information on professional qualifications, etc. All documents drawn up in a foreign language must be translated into Polish by a sworn translator.
- Payment of the state fee. The permit procedure also includes the mandatory payment of a state fee in the amount of 100 zlotys. We ensure the correctness of this payment and attach the confirmation to the file.
- Application review. Applications are reviewed by the relevant provincial (Voivodeship) offices. This administrative procedure can take several months (on average 3-6 months), so timely and error-free submission of documents is of critical importance.
What Progress Holding offers to new clients
We take on the entire bureaucratic burden, turning a complex administrative process into a predictable and controlled result.
- Full audit and strategy. We check the correctness of the employment contract and the compliance of the position with the requirements for obtaining a Type A permit.
- Dossier preparation. We collect, verify, and systematize all supporting documents, eliminating the risk of return due to formal errors.
- Organization of translations. We cooperate with trusted sworn translators for the rapid and legitimate translation of all necessary documents.
- Interaction with the Voivode. We submit the application to the Voivodeship Office, track the review status, and promptly respond to any additional requests from officials.
- Transparent reporting for headquarters. We provide CFOs and HR directors with regular reports on the legalization status of each employee in a convenient language.
The cost of the service is transparent and fixed before work begins. No hidden fees.
Why new clients choose Progress Holding
Starting a partnership is always a test of reliability. Over 22 years of operation, we have built a flawless reputation as a partner for international business in Poland.
- Role of the local finance and HR department. We are not just consultants; we become part of your structure, ensuring seamless integration with the processes of your headquarters in Berlin, Amsterdam, London, or New York.
- Deep expertise. We know the internal requirements of Voivodeship offices and how to properly justify the need to hire a foreign specialist to minimize the review time.
- Support in 4 languages. We eliminate the language barrier. All communication with you, your headquarters, and government authorities is conducted in English, Polish, Ukrainian, or Russian.
- Personal manager. A dedicated expert is assigned to your company, who knows the specifics of your business and leads your project from start to obtaining the finished permit.
- Strict compliance with GDPR (RODO). We guarantee complete confidentiality and protection of your employees’ personal data at all stages of work.
What are the risks of independent and incorrect permit processing
Attempting to save money on professional support when working with Voivodeship offices often leads to the opposite effect.
- Refusal to issue a permit. Any formal error in the application or the absence of one translated document leads to the return of the file, which sets the process back by several months.
- Financial losses. Fines from the National Labour Inspectorate (PIP) for illegal employment reach 30,000 zlotys per employee.
- Business downtime. The employee cannot legally begin their duties, which disrupts projects and the company’s operational plans.
- Reputational risks. Problems with personnel legalization negatively affect the company’s image in the eyes of investors, banks, and major counterparties.
Contact us to start our cooperation
Entrust the legalization of your foreign employees to professionals. We will promptly assess your situation, prepare a flawless document package for the Type A permit, and take over all interaction with the Voivodeship Office.
Start your business in Poland on a solid legal foundation. Contact us for a consultation in English, Polish, Ukrainian, or Russian.