Accounting
Polish statutory accounting, bookkeeping, AP/AR, month-end closing and financial statements.
More than bookkeeping
Managing finance in Poland is more than bookkeeping
A Polish subsidiary has to meet local legal and regulatory requirements while also satisfying the IFRS financial and reporting standards of its international group. This often means coordinating several different functions:
Tax
VAT, CIT, withholding tax, transfer pricing and other Polish tax obligations.
Payroll & HR
Payroll, employment administration, B2B contractors and HR documentation.
Reporting
Management accounts, financial analysis, KPIs and reporting to headquarters.
Compliance
KSeF, ZUS, GUS, NBP, tax authorities and other local requirements.
Finance & Controlling
Cash-flow management, budgeting, controlling and financial analysis.
Progress Holding integrates these functions into one local Finance Department.
Industry expertise
Industry expertise
Different industries have different financial, accounting, tax and operational requirements. Progress Holding has developed specialist experience supporting international companies across a range of sectors.
Technology, IT & SaaS
Accounting and finance support for technology companies, software businesses and SaaS operations.
Explore Technology, IT & SaaSE-commerce
Finance support for online retailers, marketplaces and cross-border e-commerce businesses.
Explore E-commerceLogistics & Transport
Accounting and finance support for logistics operators, transport companies and freight-forwarding businesses.
Explore Logistics & TransportGaming & Game Development
Finance, accounting and tax support for game studios, publishers and international gaming businesses.
Explore Gaming & Game DevelopmentHR & Recruitment Agencies
Accounting, payroll and finance support for recruitment, staffing and HR service businesses.
Explore HR & RecruitmentWholesale & Distribution
Finance support for trading, distribution, import and export businesses.
Explore Wholesale & DistributionFintech & Financial Services
Accounting, tax, reporting and finance support for financial businesses and regulated or regulation-sensitive activities.
Explore Fintech & Financial ServicesYour Polish Finance Department
One Polish partner as your business grows.
ContactScope of the Finance Department
One Finance Department. Multiple functions. One local partner.
Our Finance Department model can include:
Accounting
- Full accounting
- Accounts payable and accounts receivable
- Bank and balance-sheet reconciliations
- Month-end closing
- Statutory financial reporting
- Annual financial statements
- Audit support
Tax
- VAT compliance
- Corporate Income Tax
- Withholding Tax
- Transfer Pricing
- Tax reporting
- Tax-office communication
- Support during tax inspections
Payroll & HR
- Payroll
- Employment administration
- HR documentation
- Employee reporting
- B2B contractor settlements
- Support for international employees
Management Reporting
- Monthly management accounts
- Group reporting
- Revenue and cost analysis
- KPI reporting
- Cash-flow reporting
- Financial information for management and investors
Finance & Controlling
- Budgeting
- Cash-flow planning
- Budget versus actual analysis
- Financial analysis
- Management support
- Controlling
Compliance & Local Administration
- KSeF
- ZUS
- GUS
- NBP reporting
- KRS and corporate administration
- Communication with Polish authorities
- Coordination with auditors and external advisers
The scope is tailored to the size, complexity and reporting requirements of your Polish business.
Connected to your Group
Your Polish finance team — connected to your Group
We take responsibility for making your Polish finance function work.
Whether your headquarters is located in Berlin, Amsterdam, London, New York, Paris or elsewhere, our team works directly with your:
Group CFOFinance DirectorGroup ControllerAccounting ManagerGroup Finance TeamInternal auditorsExternal auditorsTax advisers
We understand that your Polish subsidiary must satisfy two sets of requirements:
Polish statutory and regulatory requirements
Your Group's internal financial and reporting standards
Our role is to connect the two.
More than an accounting provider
More Than an Accounting Provider
We take responsibility for making your Polish finance function work.
One local management structure
Accounting, tax, payroll, reporting and compliance are coordinated under one local partner, rather than divided between multiple unrelated providers.
Direct cooperation with your headquarters
We work with your Group CFO, Finance Director, Controller and Group Finance team to establish clear reporting responsibilities, deadlines and communication processes.
Designed around your business
We first understand your business model, transaction flows, systems and reporting requirements. We then design the appropriate local finance processes.
Local expertise, international perspective
We combine practical knowledge of Polish accounting, tax and regulatory requirements with an understanding of the needs of international groups.
Scalable support
The scope of our services can expand as your Polish operation develops — from initial accounting and payroll to management reporting, controlling and broader finance support.
A long-term local partner
Our objective is to build a lasting relationship with your company, supporting both the day-to-day finance operation and its future development.
What we take off your plate
What we take off your plate
With Progress Holding as your local Finance Department, you do not need to build and coordinate all of these capabilities internally. We can take responsibility for:
- recruiting and coordinating local finance resources
- day-to-day accounting
- Polish tax compliance
- payroll and HR administration
- local regulatory reporting
- KSeF processes
- communication with Polish authorities
- statutory financial statements
- management and Group reporting
- coordination with auditors and tax advisers
- local finance administration
One local team. One point of responsibility.Your management team can focus on running and growing the business.
When companies choose Progress Holding
When companies choose Progress Holding
Entering Poland
You are establishing your first Polish subsidiary and need a reliable local finance infrastructure from the beginning.
Growing
Your Polish business has grown beyond basic bookkeeping and requires more sophisticated financial processes and reporting.
Replacing a finance provider
Your existing accounting provider no longer meets the requirements of your growing business.
Outsourcing
You want to avoid the cost, complexity and management burden of building a complete internal finance department.
Restructuring
Your finance activities are divided between employees, accountants, payroll providers and other external advisers. We can bring these functions together under one local management structure.
Improving Group reporting
Your headquarters needs reliable, timely and consistent financial information from Poland.
From market entry to a complete Finance Department
From market entry to a complete Finance Department
Progress Holding can support your company throughout its development in Poland.
1
Stage 1 — Enter PolandCompany Formation
Establish your Polish company and put the necessary legal, tax and administrative infrastructure in place.
2
Stage 2 — Start OperationsAccounting + Payroll + Tax
Build the essential financial and administrative infrastructure for your Polish business.
3
Stage 3 — GrowSME Finance
Expand accounting, tax, payroll and financial support as your business grows.
4
Stage 4 — ScaleFinance Department
Move to a comprehensive local finance function as the complexity and scale of your Polish operation increase.
5
Stage 5 — DevelopFinance Department + Controlling + CFO Support
Add management reporting, controlling, budgeting, forecasting and other finance functions as required.
One Polish partner as your business grows.
Why us
Why international companies choose Progress Holding
22+ years of experience in Poland
We have been helping companies establish and operate businesses in Poland since 2004.
500+ companies served
Our experience covers companies at different stages of development, from newly established businesses to established international operations.
International client base
We work with companies and investors from more than 20 countries.
One integrated local team
Accounting, tax, payroll, reporting, compliance and finance support can be coordinated under one local management structure.
Direct communication with Group Finance
We work with CFOs, Finance Directors, Controllers, Accounting Managers, auditors and tax advisers.
International perspective, Polish expertise
We understand both the requirements of international groups and the specifics of the Polish business environment.
Scalable support
The scope of our services can expand as your Polish operation grows and its financial requirements become more complex.
Multilingual service
Our services are available in four languages, supporting communication between local operations and international management teams.
Experience you can rely on
For more than two decades, Progress Holding has supported companies operating in Poland.
Our clients include foreign-owned companies, Polish subsidiaries of international groups, international SMEs, regional operations and businesses entering the Polish market.
Our experience includes businesses operating across technology, manufacturing, logistics, e-commerce, trading, financial services and other sectors.
We understand the practical challenges of operating a foreign-owned business in Poland.
2Among our clients are two companies listed on the Warsaw Stock Exchange.
Build your business — not your Polish finance department
Building an internal finance function requires recruitment, management, systems, processes and specialist knowledge. Progress Holding gives you access to an established local team without having to build the entire infrastructure yourself.
You retain control of your business and Group Finance strategy. We take care of the Polish finance infrastructure.
This means:
- 1Your Group controls the strategy.
- 2Progress Holding manages the local finance function.
- 3Your Polish management team focuses on the business.
Case studies
How this works in practice
01
International toys retailer entering Poland
Key results
8 weeksPolish operation launched from initial setup to operational readiness
100% automatedOrder flow integrated with fulfilment and finance processes
Real-timeInventory information synchronized across the operating system
The result: a fully integrated Polish operation with automated order-to-accounting processes and local Finance support from day one.
Full case study
1Challenge
The challenge — entering Poland without building a separate local infrastructure
A Dubai-based international online toys retailer planned to enter the Polish market while continuing to operate its existing e-commerce platform. The company needed to establish a Polish operating structure while keeping its e-commerce, fulfilment, inventory and finance processes integrated with the existing business.
Key requirements
- Establish a Polish legal and tax structure
- Set up Polish accounting and VAT compliance
- Connect the existing e-commerce platform with the Polish finance function
- Integrate warehouse and fulfilment processes
- Synchronize inventory data
- Automate invoicing and accounting
- Ensure compliant electronic invoicing through KSeF
- Provide monthly financial reporting to management
The objective: launch the Polish operation quickly without creating a separate, largely manual finance and order-processing infrastructure.
2Our solution
The solution — one integrated local finance & business setup
Progress Holding coordinated the key elements required to launch the Polish operation.
Corporate & tax setup
We coordinated Polish company registration, VAT registration, local accounting setup and Polish tax and reporting requirements.
E-commerce & finance integration
We established the interface between BaseLinker and the Progress Holding accounting system, allowing operational data to flow into the finance function. The solution connected: customer order → invoice → fulfilment → accounting → KSeF.
Management reporting
We also established monthly management reporting, giving management visibility over the Polish operation.
Progress Holding therefore acted not only as the accounting provider, but as the local partner coordinating the financial infrastructure required for the Polish market launch.
3Results
The results — Polish operation launched in 8 weeks
The integrated solution delivered measurable operational benefits:
8 weeksPolish operation launched from initial setup to operational readiness
100% automatedOrder flow integrated with fulfilment and finance processes
Real-timeInventory information synchronized across the operating system
AutomatedAccounting entries generated from operational transactions
KSeF integratedInvoices delivered electronically through the required Polish invoicing infrastructure
0 manualThe automated workflow eliminated routine manual invoice handling
Business impact
The company was able to enter the Polish market without building a separate finance and administrative infrastructure from scratch. Progress Holding provided the local accounting, tax and reporting capability while connecting the Polish finance function with the client's existing international e-commerce operation.
The result: a fully integrated Polish operation with automated order-to-accounting processes and local Finance support from day one.
02
Foreign brokerage house expanding into Poland
Key results
- Accounting processes aligned with the brokerage business model
- Specialised accounting policy reflecting the company's activities
- Polish and HQ accounts aligned and reconciled
- Reliable periodic reporting for headquarters
The company was able to operate its Polish subsidiary with a local finance function that understood both the Polish regulatory environment and the requirements of an international financial group.
Full case study
1Challenge
The challenge — building a Polish finance function for a complex brokerage business
A foreign investment firm established a Polish subsidiary to support its European operations. The company needed a local finance partner who could understand its brokerage business model, rather than simply provide standard bookkeeping.
The key requirements were
- Correct accounting treatment of brokerage-related transactions and revenue streams
- Analysis and guidance on the Polish tax treatment of financial transactions
- Accounting procedures tailored to the company's specific business model
- Compliance with Polish statutory accounting and reporting requirements
- Reliable reporting for the company's headquarters
- Support in cooperation with Polish tax authorities
- Payroll and ongoing local finance administration
- Alignment between Polish accounting and the Group's HQ accounting and reporting structure
The objective was to establish a reliable and scalable Polish finance function without creating a disconnect between local statutory reporting and the Group's financial reporting.
2Our solution
The solution — designing the finance function around the business model
Progress Holding began the engagement with a detailed review of the company's operating and revenue model. Based on this analysis, we designed and implemented accounting and reporting procedures specifically adapted to the brokerage business.
Business & tax analysis
We analyzed the company's key revenue streams and provided guidance on their treatment under Polish accounting and tax requirements.
Accounting procedures
We developed accounting procedures reflecting the company's actual business activities and transaction flows, including the application of a specific accounting policy tailored to the business model.
Polish & HQ accounting structure
We implemented the Polish chart of accounts together with corresponding HQ/group accounts, creating a structured link between local accounting and the reporting requirements of headquarters. This enabled the Polish accounts to be reconciled with the corresponding HQ accounts, providing consistency between local statutory accounting and Group reporting.
Reporting & finance support
We implemented periodic accounting and reporting processes, supported payroll and coordinated ongoing financial administration.
Polish authorities
Progress Holding also supported and coordinated communication with the relevant Polish tax authorities, helping the company manage local compliance requirements efficiently.
3Results
The results — a finance function aligned with both Poland and the Group
The Polish subsidiary gained a finance function designed around its actual brokerage business and connected to the Group's reporting structure. Key results:
- Accounting processes aligned with the brokerage business model
- Specialised accounting policy reflecting the company's activities
- Polish and HQ accounts aligned and reconciled
- Reliable periodic reporting for headquarters
- Improved consistency between statutory and Group reporting
- Streamlined communication with Polish authorities
- Integrated payroll and local finance support
- Scalable finance infrastructure supporting future growth in Poland
Business impact
The company was able to operate its Polish subsidiary with a local finance function that understood both the Polish regulatory environment and the requirements of an international financial group.
Your Polish Finance Department
One local team. One responsible partner.
Progress Holding combines Polish accounting, tax and regulatory expertise with an international approach to financial management.
Whether you are establishing your first Polish subsidiary, growing an existing operation or looking to replace and consolidate your current finance providers, we can build the right level of local finance support for your business.
One Polish partner — from your first invoice to a complete local Finance Department.
Discuss your Polish Finance DepartmentDiscuss your Polish Finance Department
Tell us about your Polish operation — or the one you are planning. You will hear back from a senior accountant, not a sales desk, within 24 business hours.
Free for companies with €5m+ revenue
Finance Department Health Check
We offer a free Finance Department Health Check for companies with annual revenue of €5 million or more. The free Polish finance function review covers:
Afterwards, your CFO receives a 3–5 page report.
For international parent or group with annual revenue above €5 million.
Accounting
Tax
Payroll
Reporting
KSeF
Registry compliance (KRS)