Opening a limited liability company in Poland

Turn key process how to open a company in Poland online.

Opening and Registering a Company in Poland

By starting your company with us, you can be confident that your business is in reliable hands.

Opening and registering a company in Poland is of significant interest to entrepreneurs from all over the world. Poland’s economy is stable, and the country has a strategic location in the center of Europe. Flexible tax legislation and low taxes (the income tax for small and medium-sized businesses is 9% for revenue up to 2 million euros, PIT starts at 12%, and the standard VAT rate is 23%) offer excellent opportunities for starting a business.

Progress Holding provides detailed information on the process of setting up and registering a company in Poland. We will help you launch your business, guiding you through the online registration procedure, explaining legal nuances, and informing you about tax obligations. We will choose the legal form that best suits your goals and level of responsibility.

Which Legal Form to Choose?

Among the many legal forms available, sole proprietorship and limited liability company (Sp. z o.o.) are the most convenient forms for registering a company in Poland.

Each form has its advantages and nuances. To determine the optimal form of business, consider the following:

  • Scale of operations.
  • Financial forecasts – what is your expected income.
  • Ownership structure – sole owner or partnership.

A sole proprietorship provides maximum flexibility, simplifying accounting and obtaining loans but also carries maximum personal responsibility.

Sp. z o.o. offers clear separation between personal and business spheres. The simplified share capital structure facilitates management, attracting investments, and obtaining loans. However, accounting and tax requirements may be more burdensome.

Remember, the choice of business form is not a one-time decision but rather a continuous process. It should reflect the development of your enterprise, its risks, and strategic goals. For optimal selection, we recommend consulting legal and financial experts.

Preparing Documentation for Company Registration

In the process of company registration in Poland, not only the choice of the appropriate business form is crucial but also the careful preparation of comprehensive documentation. Progress Holding specializes in creating companies for foreign investors, paying special attention to gathering all the documents necessary for successful registration, especially for limited liability companies (Sp. z o.o.).

Step-by-step Documentation Gathering Process:

  1. Obtaining a PESEL identifier and ePUAP electronic signature.
  2. Company name.
  3. Information about shareholders and their shares.
  4. Indication of the legal address.
  5. Determining share capital.
  6. Activity classification according to PKD.
  7. Management structure and representation methods.
  8. Date of the first financial report.

Important Aspects of Starting a Business in Poland

To succeed and start a profitable business in Poland, it is necessary to consider the specifics of the local business climate, including:

  • Tax system.
  • Labor law.
  • Legal requirements.
  • Cultural aspects.

Progress Holding offers comprehensive support to foreign investors, facilitating the process of starting a business and ensuring a successful start in Poland. Our services include:

  • Consultations on choosing the optimal business form.
  • Assistance in preparing and submitting registration documents.
  • Support in obtaining necessary licenses and permits.
  • Advice on accounting and taxation.
  • Support in finding office space and hiring staff.

Fast Company Registration in the S24 Online System

Opening a company in Poland for a foreigner is a simple process. The key is to choose a reliable company with experience in this area. In collaboration with the S24 system, Progress Holding offers a fast business opening process in just 24 hours — provided that the owners have PESEL numbers.

Some of the most popular forms of business among entrepreneurs in Poland are the limited liability company (Sp. z o.o.) and sole proprietorship.

Foreign investors often choose the limited liability company (Sp. z o.o.) form for doing business in Poland. Progress Holding provides remote registration services for Sp. z o.o., with the entire process taking place online, eliminating the need for shareholders’ personal presence. This process is conducted exclusively electronically through the secure S24 system.

Step-by-Step Process for Registering an Sp. z o.o. in Poland in S24 Online

To open an Sp. z o.o. in Poland via S24 with the help of Progress Holding, the following is required:

  1. Obtain electronic signatures (ePUAP) for shareholders and board members.
  2. Determine the company name.
  3. Provide information about shareholders and ownership shares. If another company is involved as a shareholder, its registry extract, statutes, representation method, and beneficial owner information must be obtained.
  4. Indicate the legal registration address of the company.
  5. Determine the share capital amount.
  6. Provide activity types according to PKD.
  7. Establish management and representation methods. Board members must have PESEL numbers and active ePUAP accounts.
  8. Specify the date of the first financial report.

Note:

  • The company’s legal address should not be virtual! In this case, the bank may refuse to open a bank account.
  • Some Polish banks open a bank account for a ready-made company only 12 months after the legal entity’s establishment. This is an important aspect when choosing a bank.
  • If there is only one founder in Poland, it means the company is registered as a sole proprietorship (JDG). In this case, the founder is personally responsible for all the company’s debts and obligations.

What Else is Needed:

  • Register in the CRBR Central Register of Beneficial Owners. This is a public register that stores information about the beneficial owners of Polish companies and other legal entities. We register the ultimate beneficiaries.
  • All business entities involved in importing or exporting goods to or from Poland must have an EORI number. EORI numbers are issued by the Polish Customs Service (KAS). You can apply for an EORI number online or in person at any customs office. This is necessary to simplify customs procedures, enhance security and efficiency of customs control, and prevent fraud and evasion of customs duties.
  • An important point is that a company becomes a VAT payer in Poland if it operates in the consulting sector; this is mandatory. Otherwise, it applies when its turnover exceeds 200,000 PLN (approximately 43,500 euros) in the last 12 months.

Company Registration Timeframes in Poland

The timeframes for registering an Sp. z o.o. in Poland can vary depending on specific circumstances, but generally, the process usually takes 2 to 4 weeks:

  • Document preparation: up to 1 week.
  • Submission of the registration application: 1-2 business days.
  • Application processing by the court: approx. 1 week.
  • Obtaining an extract from the business register (KRS): the same day.
  • Registration in the National Court Register (KRS): the same day.
  • Registration with the tax office: 1 business day.
  • Registration with the Social Insurance Institution (ZUS): 1 business day.

Company Registration Costs

You can find the cost of services for company registration in the “Price List” section on our website. It is worth noting that the cost may change if, for example, additional translation of documents or extra certified copies are required.

Tasks that Progress Holding Helps Solve if You Decide to Start Your Business with Us

Entrust your business matters to us — Progress Holding will become your reliable business partner in Poland.

You are opening your own business, where every step is carefully planned by a dedicated team of professionals. We take care of all the tasks without intermediaries and without additional efforts on your part.

Our Exclusive Advantages:

  • Personal Manager – trust our expert who will accompany you at every stage.
  • Experienced Specialists – our team has 20 years of experience in this field, guaranteeing flawless document preparation and successful company registration.
  • Effective Savings – we keep track of all changes in legislation, saving you the need to delve into legal details.
  • Strict Adherence to Deadlines – company registration will be carried out as quickly as possible, as we are well-versed in registration procedures.
  • Professional Consultations – we will provide you with qualified assistance on any issues related to registration and business management.
  • Comprehensive Support – after registration, we will not leave you alone with accounting nuances, legal difficulties, and company management issues.

What you get when registering a company with us?

  • The entire process of opening the company from start to finish is handeleby us without any intermediaries.
  • You work with specialists with 20 years of experience, it ensures the accuracy of your documents and the successful registration of your company.
  • A personal manager is assigned to you to look after all your affairs.
  • You save time and effort, as we keep track of laws changes.
  • Registration deadlines are met, as we are acquinted with the company registration procedure and will do everything possible to complete it promptly.
  • You receive professional consultations on all matters related to both business registration and its subsequent operation.
  • You benefit from post-registration services, including accounting services, legal support, and assistance in managing your company.

Tasks we help you solve:

  • We advise on choosing the most suitable legal and organizational structure for your business based on your goals, structure, and future plans.
  • We gather all the necessary documents required for company registration.
  • We submit all necessary documents to the appropriate government authorities for company registration.
  • We obtain all certificates of registration, tax identification numbers, and other required registration documents, and then hand them over to you.
  • We assist in opening a bank account for your company.
  • We help you obtain any necessary permits and licenses required for doing business in Poland.
  • We represent your interests before government agencies and other organizations during the company registration process.
  • We provide legal support and consultations on corporate law and business operations in Poland.
  • We assist in finding a suitable office and hiring qualified staff for your company.

Opening a Company with Progress Holding

The most popular form of running a business in Poland is a one person company and a limited liability company. Foreigners most often choose to establish a limited liability company ( LLC = Sp z o. o.). Progress Holding registers a LLC without the presence of shareholders, i.e. remotely.
Registration of Sp z o. o. is carried out exclusively electronically via the following systems: S24 and PRS.

What is the main difference between S24 and PRS?

At S24, we use a standard partnership agreement. Registration time: approx. 3 days
In PRS, you can change the partnership agreement at the notary’s office. Installation time approximately 14 days

 

How to Open an E-commerce Company in Poland?

How to Open an E-commerce Company in PolandPoland is an attractive place to start an E-commerce business due to its dynamically developing market and favorable business environment. This field is constantly growing, and online sales are taking up more and more space, with annual sales in the last year approaching $20 billion. If you are considering how to open an E-commerce company in Poland, follow our step-by-step guide.

How to Open an E-commerce Company in Poland?

Open a transportation company in Poland

Open a transportation company in PolandDo you want to open a transportation company in Poland and build a successful transportation business? Poland offers favorable conditions for the development of the transport industry, and opening a transportation company in Poland is a great opportunity to establish a foothold in the EU transport market. But how do you start a transport business in Poland and develop it successfully?

Open a transportation company in Poland

How to open an IT company in Poland?

How to open an IT company in PolandWhy do IT companies choose to establish businesses in Poland? The main reasons include a large talent pool, comprehensive outsourcing, quality services, a favorable business climate, and remote work opportunities. The Polish IT community comprises nearly 25% of all developers in Central and Eastern Europe. According to the Harvard Business Review, Poland ranks fifth in the world in terms of technical skills and is also among the top 10 European countries for advanced software capabilities.

How to open an IT company in Poland?

How to open a construction company in Poland

How to open a construction company in PolandHow to start a construction company in Poland? This is a key question for many entrepreneurs looking to tap into the country’s dynamic construction market, which is experiencing increasing demand for services. Below, we explain the steps on how to open a construction company in Poland, the necessary requirements, and potential challenges.

How to open a construction company in Poland

How to start an employment agency in Poland

How to start an employment agency in PolandOpening an employment agency in Poland is a promising business idea, especially considering the growing demand for labor. If you want to learn how to open a recruitment agency, you need to consider the key aspects for successfully starting your agency in this country.

How to start an employment agency in Poland

How to Open a Restaurant in Poland

How to Open a Restaurant in PolandHow to open a restaurant in Poland? This is a common question among many entrepreneurs, including foreigners who have moved to Poland. Poland is an attractive destination for starting a restaurant business. If you want to open a restaurant in Poland, it can become a profitable venture. However, to succeed, you need to decide on the type of business activity, choose a location, and select a team. Before making a decision, it’s essential to conduct a thorough market analysis and develop a clear business plan. This plan will guide you through the process of company formation in Poland.

How to Open a Restaurant in Poland