Finance Department Health Check

Finance Department Health CheckStep 1 of 7

Eligibility

Designed for International Businesses

We primarily work with foreign-owned companies, international groups and established businesses with annual group revenue of €5 million or more.

We also support international companies establishing their first Polish subsidiary, where the planned operations, group structure or reporting requirements call for a dedicated local Finance Department.

Not sure whether our model is suitable for your company? Contact us for an initial discussion.

Is the annual revenue of your company (group) at least €5 million?

Yes, €5 million or more per yearNo, below €5 million

We are designed for International Businesses

We primarily work with foreign-owned companies, international groups and established businesses with annual group revenue of €5 million or more.

We also support international companies establishing their first Polish subsidiary, where the planned operations, group structure or reporting requirements call for a dedicated local Finance Department.

Not sure whether our model is suitable for your company? Contact us for an initial discussion.

office@progressholding.pl +48 603 232 418

Finance Department Health CheckStep 2 of 7

Company details

In order to thoroughly understand the specifics of your business, optimally tailor the scope of our services, and prepare an accurate quotation for our cooperation, please complete the questionnaire below. We ensure full confidentiality of the provided information. Please mark X in the brackets.

Company name / Client name *

Tax Identification Number (NIP), if applicable

Contact person *

Position

Business e-mail *

Phone *

Finance Department Health CheckStep 3 of 7

Legal status

Section I · Legal status, history, and security

1.What is the legal status and place of business registration?

The business is not yet registered (in organization)The business is registered, the address is a virtual office / coworking spaceThe business is registered at a physical premises (office, warehouse, store)I don't know / to be determined

2.What accounting principle will you apply?

Full accounting according to the Polish Accounting ActFull accounting according to International Standards (IAS / IFRS) and Polish Accounting ActI don't know / to be determined

3.What is the history of submitting Financial Statements (FS) to the National Court Register (KRS)?

All statements for previous years have been submitted correctlyThere are arrears or deficiencies in the statements submitted to the KRSThe company has not been obligated to submit FS to the KRS so far (e.g., new companies)I don't know / to be determined

4.Do you have a current accounting summary (e.g., trial balance) from the previous accountant?

Yes, we have a current summary and will gladly share it to facilitate the smooth transfer of the company's files.The documentation is still being prepared by the previous accounting office / there are temporary delays in its completion.The company has not been previously serviced by an external accounting office or an internal accountant (new business).I don't know / to be determined

5.Are there currently any tax audits, ZUS (Social Insurance Institution) audits, or other official proceedings pending against the company?

Yes, an audit is ongoing or has been announced in the company (e.g., by the Tax Office, ZUS, National Labour Inspectorate [PIP], National Revenue Administration [KAS])Yes, there are penal-fiscal proceedings pending against the company or board membersNo, there are currently no audits or official proceedings pending against the companyI don't know / to be determined

6.Does the company currently have any tax arrears or other public-law debts?

In order to complete formalities and facilitate our efficient verification of the company's status in official databases, at the stage of signing the agreement we will ask you to generate standard certificates on the state of settlements from the e-Tax Office and the PUE ZUS profile.

Yes, the company has VAT or PIT / CIT arrearsYes, the company has arrears in paying ZUS contributionsYes, administrative executions or bank account seizures have been initiated against the companyNo, the company regularly settles all obligations and will provide official certificates on the state of settlementsI don't know / to be determined

7.Are there any other delays or commercial arrears in the company?

Multiple answers may be selected

Yes, there are arrears in keeping the books themselves or in the timely submission of declarations by the predecessorYes, the company has overdue financial obligations to contractors or employeesNo, there are no arrears in the current documentation or towards business partnersI don't know / to be determined

Finance Department Health CheckStep 4 of 7

Taxes and sales

Section II · Domestic taxes, sales, and technology

8.How does the company approach the handling of the National e-Invoicing System (KSeF)?

We already use KSeF and have procedures in placeWe do not use KSeF yet and will need support / implementationThe company has its own invoicing system ready for Polish invoicingI don't know / to be determined

Name of the current accounting programme

9.Does the company sell to consumers (natural persons not running a business)?

Yes, and we have / are obligated to have a fiscal cash registerYes, but the sales are exempt from the obligation to have a fiscal cash registerNo, we sell exclusively to other businesses (B2B)I don't know / to be determined

10.Does the company conduct online sales, use external platforms or payment gateways?

Multiple answers may be selected

Yes, we sell through platforms (e.g., Allegro, Amazon, Shopify, Erli, etc.)Yes, we use payment gateways / PSP-type payment operators (e.g., PayU, Stripe, PayPal, Blik, etc.)No, we conduct exclusively stationary / traditional sales without external payment systemsI don't know / to be determined

Finance Department Health CheckStep 5 of 7

HR and payroll

Section III · HR, payroll, and related entities

11.Does the company expect HR and payroll services from the accounting office?

Yes, we outsource full HR and payroll servicesNo, we handle HR and payroll internallyI don't know / to be determined

12.What is the employment structure in the company?

Multiple answers may be selected

We employ workers under employment contracts / civil law contracts (mandate contract, specific task contract)We cooperate with individuals on B2B contractsThe company currently does not employ anyoneI don't know / to be determined

13.Will persons without Polish citizenship work in the company?

Yes, we employ or plan to employ foreigners (regardless of the form of employment, possessing or lacking a PESEL number or residence card)No, we cooperate with and employ exclusively Polish citizensI don't know / to be determined

14.Are there any transactions with related entities in the company?

Yes, and we are obligated to prepare transfer pricing documentation (Local/Master File)Yes, but the transactions do not exceed the limits for transfer pricingNo, we do not conduct transactions with related entitiesI don't know / to be determined

Finance Department Health CheckStep 6 of 7

International transactions

Section IV · International transactions and currencies

15.Does the company conduct transactions with foreign entities?

Yes, we trade goods or provide services with entities from the EU and outside the EUNo, we operate exclusively on the domestic Polish marketI don't know / to be determined

16.Does the company use special foreign tax procedures?

Yes, we use or plan to use the VAT OSS / IOSS procedureYes, we have foreign VAT numbers and settle taxes in other countriesWe do not use such proceduresI don't know / to be determined

17.Is the company obligated to submit VAT-EU summary information (EC Sales List)?

Yes, we submit VAT-EU declarations (intra-Community acquisitions/supplies or services)Not applicableI don't know / to be determined

18.Does the company pay for services and subscriptions with foreign providers (import of services)?

Yes, we regularly or occasionally pay for services such as: FB/Google ads, Adobe, Microsoft, LinkedIn, Booking, hosting, domains, or other foreign applications and systems in the SaaS modelNo, we do not use any foreign platforms, online tools, or advertisingI don't know / to be determined

19.What is the structure of bank accounts and currencies in the company?

Multiple answers may be selected

We have an account in PLN and accounts in foreign currencies (e.g., EUR, USD)We exclusively have accounts in foreign currenciesThere are operations generating exchange rate differences that need to be recorded in the booksWe settle with contractors in cryptocurrenciesI don't know / to be determined

Finance Department Health CheckStep 7 of 7

Declaration

Statement and declaration

0 / 19questions answered

0I don't know

3–5pages of CFO report

I declare that all the above data is complete and consistent with the facts to the best of my knowledge. The provided information will be used for the reliable preparation of a cooperation offer and an individual price list for accounting services.

We ensure full confidentiality of the provided information. The data will be used solely to prepare the health check and a cooperation offer.

Eligibility

Designed for International Businesses

Is the annual revenue of your company (group) at least €5 million?

Company details

Legal status

1.What is the legal status and place of business registration?

2.What accounting principle will you apply?

3.What is the history of submitting Financial Statements (FS) to the National Court Register (KRS)?

4.Do you have a current accounting summary (e.g., trial balance) from the previous accountant?

5.Are there currently any tax audits, ZUS (Social Insurance Institution) audits, or other official proceedings pending against the company?

6.Does the company currently have any tax arrears or other public-law debts?

7.Are there any other delays or commercial arrears in the company?

Taxes and sales

8.How does the company approach the handling of the National e-Invoicing System (KSeF)?

9.Does the company sell to consumers (natural persons not running a business)?

10.Does the company conduct online sales, use external platforms or payment gateways?

HR and payroll

11.Does the company expect HR and payroll services from the accounting office?

12.What is the employment structure in the company?

13.Will persons without Polish citizenship work in the company?

14.Are there any transactions with related entities in the company?

International transactions

15.Does the company conduct transactions with foreign entities?

16.Does the company use special foreign tax procedures?

17.Is the company obligated to submit VAT-EU summary information (EC Sales List)?

18.Does the company pay for services and subscriptions with foreign providers (import of services)?

19.What is the structure of bank accounts and currencies in the company?

Declaration

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