01
Warehouse distribution
Goods are stored in Poland and delivered directly to customers. Suitable for businesses requiring fast deliveries and inventory availability.
Helping distributors build efficient, profitable operations
Wholesale success starts with the right business model
Many foreign companies entering Poland underestimate the operational decisions that affect profitability. Before the first sale, important questions need to be answered:
- Should inventory be stored in Poland?
- Is it better to operate a warehouse or use direct deliveries from manufacturers?
- Which VAT structure is most efficient?
- How should logistics costs be allocated?
- What reporting is required for headquarters?
- How should purchasing and sales processes be organized?
Distribution models
Choosing the right distribution model
Progress Holding helps companies design financial and operational processes that support long-term growth.
Every wholesale company has a different supply chain. We help clients evaluate the accounting and tax implications of different operating models.
02
Direct delivery from the manufacturer
Products are shipped directly from manufacturers to customers without maintaining significant inventory. Often preferred for capital-intensive products or international trade.
03
Hybrid distribution
Many successful wholesalers combine warehouse stock with direct deliveries depending on product type and customer demand.
04
Accounting that follows the model
We help clients implement accounting processes that reflect their chosen operating model.
More than recording invoices
Accounting designed for wholesale businesses
Wholesale accounting is about much more than recording invoices. Our accounting reflects how wholesale businesses actually operate.
Our specialists support
bookkeeping
VAT compliance
Corporate Income Tax (CIT)
inventory accounting
purchase accounting
sales accounting
fixed assets
annual financial statements
audit preparation
Working capital
Working Capital and Cash Flow Control
For wholesalers, growth often requires financing inventory before customers pay their invoices. Reliable working-capital information helps management plan purchasing, negotiate payment terms and maintain liquidity as sales expand.
Progress Holding can prepare agreed financial reports covering:
- Inventory value, turnover and ageing, based on available inventory records.
- Customer receivables, overdue balances and payment-term performance.
- Supplier payables and upcoming payment obligations.
- Cash-flow forecasts and short-term funding requirements.
- VAT balances and expected tax-payment dates.
- Working capital by business unit, product group or other agreed reporting dimension.
Across the EU and beyond
VAT & cross-border trade
Many wholesalers operate throughout the European Union and beyond. Our team helps businesses comply with Polish VAT regulations while supporting international growth. We support businesses involved in:
domestic sales
intra-Community acquisitions
intra-Community supplies
exports
imports
customs-related accounting
reverse charge transactions
OSS and other VAT reporting where applicable
Margin control
Inventory and margin control
For distributors, profitability depends on more than revenue. Good reporting leads to better purchasing decisions. We prepare management reports that help owners answer questions such as:
Which products generate the highest margins?
Which customers are most profitable?
How much working capital is tied up in inventory?
Are warehouse costs increasing?
Which suppliers offer the best financial performance?
Beyond statutory statements
Management reporting that drives better decisions
Instead of receiving only statutory financial statements, our clients receive practical management information. Examples include:
Sales analysis
Revenue by customer, product group, region or sales representative.
Gross margin reports
Monitor profitability across product categories.
Inventory reports
Stock levels, turnover and ageing analysis.
Cash flow monitoring
Maintain liquidity while financing inventory growth.
Monthly KPIs
Typical indicators include
Inventory turnover
Gross margin
Revenue growth
Sales by product category
Outstanding receivables
Accounts payable
Cash position
Operating expenses
Warehouse, sales and logistics teams
Payroll & HR for distribution businesses
Wholesale companies often employ warehouse staff, sales representatives, logistics personnel and administrative teams. We help companies integrate foreign employees into their operations while maintaining compliance with Polish employment regulations.
Payroll and HR
Progress Holding provides:
- payroll processing
- employment contracts
- HR administration
- leave management
- social security reporting
- tax settlements
- employee documentation
Employing foreign workers
Many wholesale and distribution companies strengthen their workforce by recruiting employees from outside Poland, particularly for warehouse operations, logistics, production support and technical roles. Progress Holding assists employers with:
- work permit support
- coordination of employment documentation
- HR administration
- ZUS registration
- payroll setup
- tax registration
- communication with public authorities
Independent partners
Accounting for B2B cooperation
Many distributors work with independent:
- sales representatives
- logistics consultants
- purchasing specialists
- marketing agencies
- service providers
We represent clients in contacts with
Communication with Polish authorities
Tax OfficeZUSStatistics Office (GUS)Customs-related authorities where accounting support is requiredBanksLocal administration
Foreign investors benefit from one trusted local partner handling administrative communication.
Large volumes of commercial documents
Digital accounting for modern distribution companies
Wholesale businesses generate large volumes of commercial documents. Digital accounting enables management to monitor financial performance without unnecessary paperwork. Our digital solutions include:
electronic document exchange
digital approval workflows
online access to accounting records
management dashboards
secure document archiving
Case study
International packing materials distributor entering Poland
Challenge
A European distributor of construction materials established a Polish company to serve customers in Poland and other Central European markets.
Management needed to assess the financial implications of maintaining a Polish warehouse versus using direct deliveries from manufacturers. It also required local accounting, cross-border VAT reporting, payroll and management reporting for headquarters.
Our solution
Progress Holding supported the establishment of the Polish financial and administrative function, including accounting procedures aligned with the client's distribution model, VAT reporting, payroll, HR administration and agreed management reports.
Results
- Accounting and VAT processes aligned with the client's chosen distribution arrangements.
- A coordinated local finance and HR back office.
- Reporting for management and the international headquarters.
- Support for the client's ongoing Polish operations and cross-border trading activities.
Why us
Why wholesale companies choose Progress Holding
We help wholesale and distribution companies build efficient, scalable operations in Poland — from the first shipment to monthly management reporting.
Business model expertise
We help companies choose efficient distribution and supply chain models before operations begin.
International trade experience
Support for domestic and cross-border trading businesses.
Inventory-oriented accounting
Accounting processes aligned with warehouse and distribution operations.
Work permit support
Experience helping companies employ foreign warehouse and logistics personnel.
Integrated back office
Accounting, HR, payroll and management reporting from one provider.
Dedicated account manager
One experienced contact coordinating all services.
Scalable solutions
Supporting businesses from start-ups to established international distributors.
Not sure which of these you need?
Send us your plan. We'll contact you within 24 business hours with a proposed scope of services.
Frequently asked questions
Straight answers before you call
Can you help establish a wholesale company in Poland?
Yes. We support foreign and domestic entrepreneurs throughout the company formation process and help design efficient accounting and operational structures.
Can you advise whether we need a warehouse or can use direct deliveries?
Yes. We analyze the accounting, tax and operational implications of different distribution models and help you choose the most efficient approach for your business.
Do you support companies trading within the European Union?
Yes. We have extensive experience with VAT accounting for domestic, intra-Community and international transactions.
Can you help employ foreign warehouse workers?
Yes. We assist with work permit procedures, HR administration, payroll and communication with Polish authorities.
Can you prepare management reports for owners and group companies?
Yes. We provide monthly reports on sales, margins, inventory, cash flow and other KPIs that help management make informed business decisions.
Tell us what you distribute. We will tell you which model costs less to run.
Distribution model analysis, accounting, VAT, payroll and reporting — one scope, one price, one contact person. Written answer within 24 business hours.
Why Progress Holding is different
Most accounting firms become involved after your business starts operating.
Progress Holding becomes involved before the first shipment leaves the warehouse.
We help clients design the right distribution model, assess tax implications, implement efficient accounting processes and build management reporting that supports profitable growth.
For wholesale businesses, accounting should not only satisfy statutory requirements — it should provide the financial intelligence needed to optimize inventory, improve margins and scale operations with confidence.