Payroll & HR for creative teams
Our HR and payroll services include:
- payroll processing
- employment contracts
- onboarding
- HR administration
- leave management
- tax settlements
- ZUS reporting
- employee documentation
We'll build the business behind them.
Modern game studios rarely operate from one office.
Many work remotely from different countries under B2B agreements or employment contracts. Managing these international teams requires accounting that understands cross-border business.
A typical development team may include:
programmers
game designers
3D artists
animators
QA engineers
DevOps specialists
sound designers
localization experts
marketing specialists
Game development differs from traditional businesses.
Accounting Designed for the Gaming Industry
Our accounting processes are designed around how game studios actually operate.
Studios manage:
milestone payments
publisher advances
digital platform revenues
royalty income
software subscriptions
outsourced development
international contractors
foreign currency transactions
Many Polish studios cooperate with developers from:
International Development Teams
UkraineRomaniaSpainGermanyBrazilArgentinaIndiaPhilippinesCanadaUnited States
Progress Holding supports Polish accounting and agreed services for international teams, with local advisers where needed.
Independent developers instead of traditional employment
cross-border B2B accounting
Many game studios rely on independent developers rather than traditional employment. Whether your contractors are based in Poland or abroad, we ensure that financial processes are organized efficiently and in compliance with Polish regulations.
We support:
international B2B invoicing
contractor settlements
foreign currency accounting
VAT analysis
withholding tax considerations where applicable
payment reconciliation
expense accounting
management reporting
When you employ directly
Payroll, HR and foreign specialists
When studios employ staff directly, payroll must remain accurate and compliant. The Polish gaming industry attracts talented professionals from all over the world. This allows international talent to join your projects with confidence and administrative support.
Employing foreign specialists
Progress Holding helps studios recruit and employ foreign specialists by supporting:
- work permit procedures
- employment documentation
- HR administration
- payroll implementation
- ZUS registration
- tax registration
- communication with public authorities
Financial infrastructure for growing game studios
Supporting Fast-Growing Studios
As projects become larger, founders need more than bookkeeping. Our reports help management understand the financial performance of every project.
Game development is project-based.
Management Reporting for Game Studios
Our management reports help answer questions such as:
Which projects are most profitable?
Compare development costs with revenue and milestones.
How much does each development team cost?
Analyze payroll and contractor expenses.
What are our monthly burn rate and runway?
Monitor cash consumption and funding needs.
Which clients or publishers generate the highest margins?
Evaluate long-term commercial performance.
Management reporting
Typical reports include:
project profitability
burn rate
monthly recurring operating costs
payroll costs
contractor costs
cash position
accounts receivable
budget vs. actual spending
We support communication with:
communication with Polish Authorities
Tax OfficeZUSState Labour InspectorateStatistics Office (GUS)BanksAuditors
One experienced partner coordinating finance and compliance.
One integrated team supporting your growth.
One finance team for your studio
Instead of building a large internal finance department from day one, many studios outsource financial operations. Progress Holding provides:
accounting
payroll
HR administration
B2B contractor settlements
work permit support
management reporting
tax compliance
Case Study
International Game Studio Building a Distributed Development Team
Challenge
An international game development company established operations in Poland while building a distributed development team consisting of programmers working under B2B agreements from several European and non-European countries. The studio required support with cross-border invoicing, contractor settlements, payroll for local employees, work permits for foreign specialists relocating to Poland and consolidated financial reporting for headquarters.
Our solution
Progress Holding analyzed the company's operating model and implemented accounting procedures tailored to international software development. We managed B2B settlements, foreign currency transactions, payroll, HR administration, work permit coordination, communication with ZUS and the tax authorities, and prepared monthly management reports covering project costs, contractor expenses and cash flow.
Results
- Efficient management of an international network of B2B developers.
- Reliable cross-border accounting and payment processes.
- Successful onboarding of foreign specialists relocating to Poland.
- Clear financial reporting for management and headquarters.
- Reduced administrative workload, allowing the studio to focus on delivering game projects on time.
Why us
Why gaming companies choose Progress Holding
International Team Expertise
Experience supporting businesses working with developers from multiple countries.
Cross-Border Accounting
Knowledge of international invoicing, foreign currencies and contractor settlements.
B2B Specialist
Efficient accounting for outsourced programmers, designers and consultants.
Foreign Employee Support
Work permit assistance for international specialists joining Polish studios.
Scalable Finance Department
Accounting processes that grow with your projects.
Dedicated Account Manager
One experienced contact coordinating all services.
Management Reporting
Financial information designed for founders, investors and publishers.
Not sure which of these you need?
Send us your plan. We'll contact you within 24 business hours with a proposed scope of services.
Straight answers before you call
Frequently Asked Questions
Can you support game studios working with international B2B developers?
Yes. We provide accounting for contractors located both in Poland and abroad, including invoicing, VAT analysis, payment reconciliation and financial reporting.
Do you help employ foreign programmers and artists?
Yes. We support work permit procedures, HR administration, payroll and communication with the relevant Polish authorities.
Can you prepare reports for investors or publishers?
Yes. We deliver project-based management reporting, cash flow analyses and financial information tailored to management, investors and publishing partners.
Can you support companies receiving payments from international digital platforms?
Yes. We have experience with cross-border transactions, foreign currency accounting and the tax implications associated with international revenue streams.
Can you support both employees and B2B contractors?
Yes. Many game studios use a hybrid workforce model, and we provide integrated accounting, payroll and contractor administration for both.
Tell us how your studio is built. We will tell you what it takes to run the finance behind it.
Accounting, payroll, B2B settlements, work permits and reporting — one scope, one price, one contact person. Written answer within 24 business hours.
Our approach
Why Progress Holding is different
Most accounting firms focus on recording financial transactions. Progress Holding focuses on helping game studios scale internationally.
We understand that success in the gaming industry depends on attracting global talent, managing distributed development teams, handling complex international payments and providing management with timely financial information.
Whether you are an independent studio, a publisher, a mobile game developer or an international gaming company establishing operations in Poland, we become your outsourced finance and operations partner—supporting growth while ensuring compliance with Polish accounting, tax and employment regulations.