Recruitment AgenciesAccounting, payroll, workforce administration and compliance — coordinated by one experienced Polish partner.
Whether you recruit Polish employees, employ foreign workers, supply temporary staff to manufacturing and logistics companies, or operate an international recruitment business, managing your Polish operations requires reliable financial and workforce administration.
Progress Holding provides an integrated local back-office function covering accounting, payroll, HR administration, tax compliance, management reporting and coordination of employment-related formalities. We help recruitment agencies maintain control over workforce costs, client profitability, cash flow and Polish regulatory obligations.
One Polish partner. One coordinated back office. Clear financial information for your management in IFRS.
Sector reports, regulatory analyses, market information and practical guides.
The Polish HR & Recruitment Market — executive intelligence report 2026–2028
Get the report by e-mail (PDF, 23 pages)A short questionnaire or self-assessment that leads to a discussion with PH.
Tell us what you are planning. We will tell you what it takes.
Start the assessmentRecruitment agencies operate under one of the most regulated business models in Poland. Besides normal accounting obligations, agencies must comply with employment regulations, payroll rules, social security reporting, tax obligations and industry-specific requirements. Typical challenges include:
For recruitment and temporary staffing agencies, payroll is often one of the largest operating costs. Reliable reporting helps management understand margins, cash requirements and the financial performance of individual client contracts.
To legally operate an employment agency in Poland, a company must meet statutory requirements. We cooperate with specialized legal advisers whenever additional legal support is required.
Employment agencies must obtain entry into the National Register of Employment Agencies (KRAZ), maintained by the regional labor authorities. The register confirms that an agency is authorized to provide employment services in Poland. Progress Holding assists clients during the registration process and ensures that accounting and reporting procedures comply with regulatory expectations.
Depending on the scope of services, recruitment agencies may require registrations or authorizations for activities such as:
We understand how recruitment businesses operate. Our accounting services include:
Including:
Approved timesheets, absences, overtime, bonuses, changes in employment and new starters.
Reconcile employee records and approved working hours with payroll inputs and agreed procedures.
Calculate gross-to-net pay, employer costs, applicable social insurance and tax deductions.
Provide agreed payroll reports, payment files where supported, and the information needed for accounting and management.
Many recruitment agencies cooperate with independent consultants or outsourced recruiters working under B2B contracts.
Our HR department manages administrative tasks including:
Reliable payroll processing is essential for recruitment agencies. Employees receive accurate payroll calculations every month.
Progress Holding acts as your representative before Polish authorities. Our clients avoid language barriers and administrative delays.
Recruitment agencies need much more than statutory accounting. Management receives clear financial information every month. We prepare:
Professional recruitment agencies should operate in accordance with Polish regulations and internationally recognized ethical standards.
One of the key principles is that job seekers should not be charged fees for obtaining employment, except where explicitly permitted by law in specific circumstances. Proper internal procedures, transparent contracts and documented recruitment processes help agencies maintain compliance and build trust with candidates and clients.
Progress Holding supports recruitment agencies by implementing compliant accounting, payroll and documentation procedures that reinforce good governance and reduce regulatory risk.
Recruitment agencies increasingly employ candidates from Ukraine, Belarus, Georgia, Moldova, the Philippines, India, Nepal, Colombia, Uzbekistan and other non-EU countries. Managing the legal employment process requires close coordination between HR, payroll, immigration documentation and government authorities. Progress Holding has extensive experience supporting employers and recruitment agencies in the legal employment of foreign nationals in Poland. Our integrated approach ensures that recruitment agencies have a single partner coordinating accounting, payroll, HR administration and employment compliance.
Over 22 years supporting businesses operating in Poland.
Accounting, payroll, HR and compliance under one roof.
We support companies owned by investors from more than 20 countries.
One contact person coordinates all services.
Extensive experience supporting the employment of foreign workers. Integrated work permit, HR, payroll and accounting services under one roof. Payroll, accounting and HR work together.
Secure electronic document exchange.
Whether your agency employs 5 or 500 workers.
Send us your plan. We'll contact you within 24 business hours with a proposed scope of services.
A foreign-owned recruitment agency established a Polish company to support recruitment and the cross-border deployment of workers. The business required local accounting, payroll and HR administration, management reporting, and assistance coordinating with Polish authorities.
Progress Holding provided integrated accounting, payroll and management reporting services, together with support for employment documentation and communication with ZUS and the tax authorities. We assisted the client in organizing the documentation and administrative processes relevant to its cross-border operations and A1 certificate applications, in coordination with the client's actual employment arrangements and applicable requirements.
An international recruitment agency was hiring production workers from Asia and Eastern Europe for manufacturing clients in Poland. Besides accounting and payroll, the agency needed assistance coordinating work permits, onboarding foreign employees, communicating with ZUS and the tax office, and preparing monthly management reports.
Progress Holding obtained work permits. We provided a fully integrated back-office service, including accounting, payroll, HR administration, support for work permit procedures, B2B contractor settlements, statutory reporting and ongoing communication with Polish authorities.
Yes. We coordinate work permit procedures, residence permit documentation, PESEL, tax identification and ZUS registration, and the related HR administration.
Yes. We support agencies employing dozens or hundreds of temporary workers, including time sheet settlements, overtime calculations, holiday pay, ZUS reporting and PIT declarations.
Yes. Progress Holding acts as your representative before Polish authorities, so our clients avoid language barriers and administrative delays.
Yes. We handle contractor invoicing, VAT settlements, expense accounting, management reports and contractor payment reconciliation.
Yes. Profitability reports, recruiter performance reports, payroll cost analysis, customer and contractor profitability, cash flow reports and KPI dashboards.
Yes, we support the administrative process and coordinate with specialist legal advisers where required.
Accounting, payroll, HR, work permits and reporting — one scope, one price, one contact person. Written answer within 24 business hours.
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