Your Trusted Accountant in Poland: Comprehensive Accounting Services for Foreign Businesses

Setting up and running a business in a new country is an exciting milestone, but navigating local tax rules shouldn’t slow you down. At Progress Holding, we provide comprehensive accounting services in Poland designed specifically for foreign entrepreneurs, Limited Liability Companies (Sp. z o.o.), and branches of international businesses. As an experienced accounting firm in Poland, we act as your reliable financial back-office, allowing you to focus entirely on your company’s growth.

Instead of getting bogged down in paperwork and changing regulations, let our expert team handle your daily finances.

Our professional accounting support includes:

• Full-cycle bookkeeping and maintaining your general ledger perfectly up to date.
• Preparation and submission of monthly VAT, EU VAT, and Corporate Income Tax (CIT) returns.
• Managing mandatory reporting to the National Bank of Poland (NBP) and Statistics Poland (GUS).
• Preparing clear, annual financial statements ready for your foreign management board.
• Smooth implementation of the mandatory National e-Invoicing System (KSeF) into your daily operations.
• Representing your company and clarifying matters during standard tax office inquiries.

By choosing our accounting services, you gain a dedicated team that keeps your business financially secure and compliant, delivering transparent reports in English. Focus on your commercial success, and leave the numbers to us.

Running a company abroad is much easier when you can communicate clearly with your financial team. To bridge the language gap, we assign a dedicated accountant in Poland to manage your company’s daily operations. Instead of dealing with an anonymous call center or being passed between different consultants, you get a personal, English-speaking expert who truly understands your business.

Having a dedicated financial advisor gives you peace of mind and saves you valuable time.

How our dedicated support works for you:

• Direct access to your personal accountant – you always know who is handling your money.
• Based in our Warsaw office, giving us quick and direct access to central institutions when needed.
• Full handling of all correspondence with the Polish Tax Office (US) and Social Insurance Institution (ZUS) on your behalf.
• Translating complex tax rules and accounting standards into clear, actionable business advice for your foreign management board.
• Secure, strictly confidential document processing and fast responses to your daily questions.

A trusted English-speaking accountant makes all the difference when expanding your business. We remove the communication barriers, so you can confidently manage your Polish operations without worrying about misunderstandings with local authorities.

Starting a business in Poland offers great opportunities, but the initial paperwork and local bureaucratic requirements can feel overwhelming for foreign investors. At Progress Holding, we take the hassle out of company formation in Poland. We guide you step-by-step through the entire setup, ensuring your new business is legally secure and ready to operate from day one.

Instead of navigating the complex administration alone, let our experts handle the formalities.

Our complete business registration support includes:

• Managing the entire registration process via the digital S24 system or through traditional notarial deeds to secure your entry in the National Court Register (KRS).
• Active assistance in obtaining a Polish PESEL number for foreign board members, which is now a strict legal requirement.
• Setting up an active ePUAP trusted profile (electronic signature), absolutely essential for signing annual financial statements and official documents.
• Filing the VAT-R registration so your company gets an active VAT and EU VAT number immediately upon incorporation.
• Support with opening a corporate bank account and registering your ultimate beneficial owners (CRBR).

We remove the administrative roadblocks that often delay foreign entrepreneurs. Leave the legal paperwork to us, and focus your energy on launching a successful business in the European market.

Dealing with Polish taxes doesn’t have to be a headache. We offer complete tax compliance services to keep your business safe and financially optimized. Our experts ensure you pay exactly what you owe—no more, no less—while strictly following local laws.

Our tax compliance support includes:

• Preparation and on-time filing of monthly VAT and annual CIT returns.
• Official representation before the Polish Tax Authorities (KAS).
• Handling all tax-related correspondence and routine office inquiries.
• Proactive advice on optimizing your company’s everyday expenses.

Leave the complex tax math to us, and enjoy peace of mind knowing your business is fully compliant.

Hiring employees in Poland means dealing with strict labor laws and social security rules. We provide reliable HR and payroll services, so you can focus on building a great team while we handle the daily administration and employee paperwork.

Our payroll and HR support includes:

• Calculating monthly salaries and preparing transparent payroll registers.
• Registering your employees with the Social Insurance Institution (ZUS) and calculating contributions.
• Managing everyday HR documentation, including contracts, holiday leaves, and sick notes.
• Assisting with work permits and legalizing the stay of your foreign employees in Poland.

Keep your team happy and paid on time, knowing your company strictly follows Polish labor regulations.

Direct contact with Polish tax authorities can be stressful and time-consuming, especially if you’re not familiar with the local language or procedures. At Progress Holding, we act as your official representative, shielding you and your management board from direct confrontations with government inspectors.

How we protect your business:

• We act as your official proxy before the Polish Tax Office (US) and the Social Insurance Institution (ZUS).
• We handle all routine inquiries and administrative questions on your behalf.
• During tax inspections or compliance audits, our experts manage the communication and provide all necessary documentation.
• We ensure your company’s rights are protected and that all official matters are handled professionally.

You don’t have to worry about surprise letters or visits from the tax office. We manage the bureaucracy so you can stay focused on your business goals.

Opening an LLC (SP.Z.O.O.) in Poland is accessible to any foreign citizen or foreign company. We register the company remotely, without the need to be physically present in Poland. The foreigner will need to obtain a PESEL (Polish identification number) from the local registration office and an electronic signature.

For the registration of a company in Poland, the following documents will be required from the foreigner:

1. Passport.
2. Power of attorney.

Information about the company’s name, founders and their shares, company management, company address, types of activities, and the size of the share capital.

Also, it is important to note that all documents not in Polish must be translated and notarized. For more detailed information and specific requirements regarding company registration, please refer to our website.

The corporate income tax (CIT/Podatek dochodowy od osób prawnych) or profit tax is applicable for companies in Poland. The taxable base is calculated by subtracting business development and maintenance expenses from the total profit, excluding VAT. In Poland, there are two main tax rates since 2020:

1. The standard rate – 19%. It applies if the company’s annual revenue exceeds 1,200,000 EUR.
2. The reduced rate – 9%. Applicable if the company’s annual revenue is less than 1,200,000 EUR. This rate is mainly used by small and medium size enterprises and is considered one of the lowest in the EU.

Value Added Tax (VAT/НДС).

1. The basic rate is 23% and is applied to all types of goods and services. There are also reduced rates for certain types of goods and services:
   1. 8% rate – hotel services, medications, certain types of passenger transport.
   2. 5% rate – groceries, sale of ready-made food, cultivation and sale of certain types of plants.
   3. 0% rate – certain socially significant products and services.

IMPORTANT! Goods imported into Poland from EU and non – EU countries are subject to a 23% tax rate.

Dividend Tax.

Declared dividends are subject to a tax rate of 19%.

1. Valid passport of the company founder.
2. The name of the future company. It must be in Polish or English. The name should be unique and not resemble any other registered company in Poland. You can check the availability of the name in the National Court Register (Krajowy Rejestr Sądowy) or through an online company registration service.
3. Legal address of the company. We determine the location where the company will operate – the city.
4. We choose the management of the company – the board of directors (zarząd). At least 1 person, but there can be more. The board is responsible for the company’s activities and bears full responsibility before the authorities; founders do not bear any responsibility. We also provide a list of founders and board members (they need to be registered and obtain a PESEL (Tax Identification Number), ePUAP (Electronic Platform of Public Administration Services) profile, undergo ePUAP verification (for this purpose, visit either the Polish consulate in the country of residence or a government institution in Poland).
5. We prepare and provide the company’s Articles of Association.
6. We contribute the share capital – the minimum amount of share capital for an LLC in Poland is 5,000 PLN. It can be contributed in cash or in kind. The capital gains tax is 0.5% (For example: with a share capital of 5,000 PLN, the tax will be 25 PLN). The founder can provide loans to the company, and loans from the founder are not subject to taxation.
7. We choose the types of activities for the future company (PKD codes); there can be an unlimited number of them, but there will be no more than 10 in the extract from the register.
8. We go through the registration in the National Court Register of Companies in Poland (KRS) through the S24 system (online registration). To do this, on the eKRS website, find the section “S24 — Rejestracja spółki.” Alternatively, we go through notarial registration.
9. We obtain the KRS number and a certificate of company registration in Poland, as well as the NIP (Tax Identification Number).
10. We open a bank account (personal presence is necessary!).
11. We register the company with the tax authorities, social insurance authorities, and the statistical office.

In Poland, accounting is conducted in accordance with Polish laws and standards, which require mandatory compliance with certain rules and procedures. Polish standards are very similar to international standards, but there are some specific features. Here are some key aspects of accounting in Poland:

1. Official language: Accounting must be conducted in Polish, and financial reports must be submitted in accordance with local requirements.
2. Taxation: Polish accounting includes recording tax obligations, preparing tax reports, and complying with tax legislation.
3. Reporting: Companies are obliged to adhere to established deadlines for submitting financial reports and statements to government authorities.
4. Registration: Accounting policies and standards must comply with the requirements of the National Council of Certified Auditors (Krajowa Rada Biegłych Rewidentów – KRRiT).

For effective accounting management in Poland, many companies hire local accountants or outsource these functions to specialized companies. Given the complexity and specificity of accounting in Poland, it is recommended to seek advice from experienced professionals or accounting consultants with expertise in this field.

To maintain accounting records in Poland, various types of documents related to the company’s economic activities need to be provided. Some of the key documents commonly used for accounting reporting include the following:

1. Financial documents: It is essential to provide invoices, bank statements, waybills, income and expense reports.
2. Contracts with suppliers and customers: These documents include contracts for the supply of goods and services, invoices, waybills, etc.
3. Payroll documents: Payroll sheets, employee contracts, reports on accruals and deductions, insurance contributions.
4. Tax declarations and reports: In tax reporting, it is important to consider VAT declarations, corporate income tax, personal income tax, land taxes, and property taxes.
5. Financial transaction documents: These include credit agreements, leasing contracts, expense orders.

This is just a small list of documents necessary for accounting reporting, and categories may vary depending on the specific activities and structure of the company. To ensure proper accounting reporting and compliance with Polish legislation, it is recommended to consult experienced accounting professionals or legal consultants to clarify the complete list of required documents for each specific situation.