Participating in a tax office or ZUS control
An accounting office plays a key role in the audit process conducted by the Tax Office, the Social Insurance Institution (ZUS). In such cases, the controlling authorities require entrepreneurs to present accounting documents for previous periods, explain transactions, and compile all necessary documents.
When a client receives a notice of inspection, the accounting office immediately takes action, on behalf of the customer to gather the required documentation. Specialists analyze the collected materials and present the basis on which tax declarations or insurance settlements were prepared. The inspectors thoroughly verify the accuracy of the documents in accordance with applicable legal regulations.
In case of missing documentation or the need for additional explanations, the accounting office prepares appropriate statements, which are then presented for signature by a member of the management board of the audited company. Proper preparation of these documents is crucial for the smooth conduct of the audit and avoiding potential sanctions.
After the audit is completed, the controlling authorities prepare an audit report and provide recommendations that the company should implement in its operations. In the case of an audit conducted by PZU, the post-audit report requires addressing the recommendations, and after about a year, PZU verifies how they have been implemented. Therefore, the accounting office not only participates in the audit itself but also monitors and supports the company in implementing post-audit recommendations.
Preparing documentation and ongoing cooperation with representatives of the controlling authorities require a significant amount of time and commitment. The minimum time spent on participating in the audit is usually several hours; however, in more complex proceedings, it may be significantly extended. Professional accounting office services in this regard allow entrepreneurs to smoothly go through the audit process, adjust their business activities to applicable regulations, and avoid penalties imposed by the controlling authorities.