CRBR Registration: Central Register of Beneficial Owners — full compliance with the AML Act in Poland and EORI
Progress Holding has been a reliable partner in compliance and company registration for various enterprises for many years. We offer a full range of services, from an initial consultation on identifying beneficial owners (UBO) to comprehensive support throughout the CRBR registration process (Central Register of Beneficial Owners) with Polish government authorities.
Our mission is to ensure 100% compliance with the AML Act for your company in Poland, eliminating any risks of fines, account blocks, and reputational losses when interacting with government authorities.
Coordination with headquarters and integration into financial processes
Progress Holding acts as your local finance department in Poland, completely eliminating the need to maintain your own in-house staff. We ensure seamless communication between your headquarters and the Polish subsidiary, take over the coordination of all financial and compliance processes on the ground, and guarantee that business management will be simple and transparent.
Establishing an in-house legal and compliance department from the very first days of operation in a new market involves significant financial costs and organizational complexities. That is precisely why cooperating with Progress Holding is the optimal solution for a fast and safe relocation of your business to the Polish market.
We have 22 years of successful experience working with foreign entrepreneurs doing business in Poland. We become your trusted local partner who takes on the entire spectrum of tasks: from CRBR registration to ensuring full regulatory compliance. This allows your company to focus on growth rather than bureaucracy.
We speak your language: we provide full support in English, Polish, Ukrainian, and Russian.
Our CRBR registration services
Our services are tailored to meet the unique needs of every company operating in Poland. We are not just executors — we are strategic partners ready to develop and implement an effective AML compliance system perfectly suited to your business.
Our specialists possess deep knowledge and experience in the Polish Anti-Money Laundering (AML) Act and the requirements of the Ministry of Finance, allowing us to offer:
- Initial ownership structure analysis and accurate identification of ultimate beneficial owners (UBO) in accordance with the AML Act.
- Verification of registration obligation — checking whether your structure falls under the requirement (LLCs, joint-stock companies, general and limited partnerships, foundations, associations, trusts).
- Collection and preparation of data for each UBO: full name, date of birth, nationality, residential address, PESEL number, as well as the extent and method of control (ownership of more than 25% of shares or votes).
- Electronic registration via the Ministry of Finance portal — submission of the application via a Trusted Profile (Profil Zaufany) or a qualified electronic signature on the official portal https://www.podatki.gov.pl/crbr/.
- Strict deadline compliance — registration within 7 days from the moment the company is entered into the National Court Register (KRS).
- Consultations on data access — explanation that part of the information is publicly available, while the rest is accessible only to authorized authorities and financial institutions.
- Support in case of changes — prompt updating of data in the CRBR for any changes in the ownership structure or composition of beneficiaries.
EORI (Economic Operators Registration and Identification)
This is an EU-wide identification number used primarily in contacts with customs authorities. In Poland, an EORI number is required for companies carrying out customs operations related to the import or export of goods outside the European Union.
What is EORI used for?
An EORI number is required for, among other things:
- importing goods from China, the USA, the UK, Switzerland, Turkey, etc.;
- exporting goods from Poland outside the EU;
- filing customs declarations;
- customs clearance of goods;
- using customs procedures, such as transit;
- liaising with the Polish customs administration and EU customs systems;
- acting as an importer/exporter or customs representative.
Example
A Polish company purchases electronics from a Chinese manufacturer:
China → transport → Polish port/airport → customs clearance → Poland
During customs clearance, the company will be identified, among other things, by its EORI number. Without it, commercial imports may be impossible to complete correctly.
Who DOES NOT need an EORI?
If the company operates exclusively within the EU market, e.g.: Poland → Germany → France → Czech Republic, then, as a rule, an EORI is not required, as it does not involve importing or exporting goods outside the EU.
Continuous improvement and up-to-date knowledge
Furthermore, we recognize the importance of continuously improving and updating our working methods to comply with current requirements of the AML Act in Poland and economic conditions. We regularly conduct seminars and training sessions for our staff to ensure they are always up to date with the latest changes in anti-money laundering and counter-terrorist financing regulations.
Progress Holding guarantees not only high-quality execution of standard tasks but also offers individual consultations and solutions for specific situations arising in compliance and CRBR registration. We strive to build strong, long-term relationships with our clients, based on mutual trust, professionalism, and a deep understanding of their business.
Individual approach and flexible pricing policy
Progress Holding stands out with its unique approach to every client. We realize that the requirements and needs of different companies vary significantly, which is why we strive to offer solutions that perfectly fit the specifics of your business and budget.
Our main task is not just to provide services, but to create an optimized and effective solution that will contribute to the development of your enterprise.
Our services are focused on:
- Maximizing the efficiency of compliance processes
- Minimizing the risks of fines and blocks
- Optimizing client expenses
- Increasing overall business productivity
We offer a flexible pricing policy that adapts to the size and scale of your enterprise, thereby ensuring the maximum price-to-quality ratio for the CRBR registration services we provide.
Cooperation with Progress Holding guarantees:
- Full compliance of all processes with the AML Act and regulatory requirements of Poland and the EU.
- A significant reduction in the time and resources traditionally spent on beneficial owner registration procedures.
- Access to a wide range of professional AML compliance services provided by experienced specialists.
- Protection against fines, bank account blocks, and reputational risks.
We strive not only to provide services but also to build long-term relationships with our clients, based on mutual trust and understanding. Our main goal is to give you peace of mind and confidence that all compliance aspects of your business are under reliable control.
Late registration in the CRBR carries serious consequences!
Failure to register in the Central Register of Beneficial Owners or violating the 7-day deadline for submitting data is not just a formality. Late registration in the CRBR carries:
- Fines of up to 1,000,000 PLN for the company and up to 1,000,000 PLN for a board member.
- Blocking of bank accounts and refusal of financial institutions to provide services.
- Issues with counterparties who require compliance confirmation before signing contracts.
- Heightened attention from regulatory authorities and the risk of tax audits.
- Reputational losses and difficulties in conducting international business.
Entrust the preparation and work to professionals who know the local specifics inside out and have years of experience working specifically with foreign clients.
Focus on strategy – we handle compliance
Cooperating with us will allow you to focus on the strategic aspects of your business, leaving operational tasks in the hands of professionals. We take responsibility for all compliance processes and CRBR registration, allowing you to free up time and resources for the development and growth of your enterprise.
We invite you to discuss your needs and goals with our specialists. We are ready to offer you individual and effective solutions in the field of AML compliance and CRBR registration. Do not miss the opportunity to start a fruitful cooperation with us — contact us for a consultation in English, Polish, Ukrainian, or Russian and to begin our joint work.