Choosing a company registered address in Poland depends on your budget, business model, and branding needs. For many foreigners and startups, a virtual office is the most cost-effective and flexible solution, combining a prestigious address with low ongoing costs.
Why does every company in Poland need a registered address?
A registered address is a legal requirement for every form of business activity in Poland, from sole proprietorships to limited liability companies. It is the official address that must be reported to the relevant registers (CEIDG or KRS) and is used for all official correspondence.
Without a valid legal title to the premises (e.g., a lease agreement), you cannot register your company. This address is publicly available and appears on all invoices and in official databases. That is why the choice is crucial not only formally, but also for your company’s image.
Traditional office rental – when is it worth it?
Renting a physical office is the best solution for companies that need a permanent workspace for a team or meet clients regularly. It is the most expensive option, but provides the highest level of control and stability.
A traditional office supports the image of a solid, established, on-site business. It is ideal for larger teams, agencies, or trading companies that need storage space. The main drawbacks are high fixed costs (rent, utilities, maintenance) and long-term lease agreements that limit flexibility.
A virtual office – flexibility at a low cost
A virtual office is a service that provides an address for company registration and handles incoming mail. It is the most popular option for foreigners, freelancers, and businesses that do not need a physical workspace.
The key benefits are minimal costs and the ability to use a prestigious downtown address, which increases credibility. At Progress Holding we offer a registered address with full mail handling for PLN 120 net per month. This allows you to run a company legally in Poland, even if you operate fully remotely from another country.
Coworking – a compromise between flexibility and a physical workplace
Coworking is the rental of a desk or a small office in a shared, serviced space. It is a mid-range option that combines the flexibility of a virtual office with access to a physical workplace and office infrastructure.
The main advantage of coworking is access to meeting rooms, a kitchen, and networking opportunities with other entrepreneurs. It is more expensive than a virtual office, but cheaper and more flexible than a traditional lease. It can be a good choice for small teams and people who need a professional place for occasional work or meetings.
Comparison of options: what should you choose for your company?
The final decision depends on your priorities. The table below summarizes the key characteristics of each option to help you choose.
| Feature | Traditional office | Virtual office | Coworking |
|---|---|---|---|
| Monthly cost | High (from PLN 2000 and up) | Very low (about PLN 120) | Medium (from PLN 400 per desk) |
| Image | Very professional, stable | Professional (depends on location) | Modern, flexible |
| Physical space | Dedicated, private | None | Available, shared |
| Contract flexibility | Low (long-term leases) | High (monthly contracts) | High (monthly contracts) |
| Best for | Large teams, on-site businesses | Foreigners, startups, freelancers | Small teams, desk users |
Our data: which address to choose to avoid issues with authorities?
Based on our experience at registering over 500 companies for foreigners, we see that the biggest risk is choosing a cheap, unreliable virtual office provider. This can lead to problems with VAT registration.
Tax offices verify whether a company registered at a given address can actually operate there. A cheap provider that registers hundreds of companies at one address and does not provide real mail handling may raise suspicion. At Progress Holding we guarantee professional service and an agreement that meets all formal requirements, minimizing the risk of issues with authorities.
Frequently asked questions
Can I register a company at my home address?
Yes, for sole proprietorships this is possible, but not always recommended due to image and privacy reasons. For foreigners who do not have a permanent residence in Poland, this option is often unavailable. A limited liability company requires a legal title to the premises, which makes using a home address more complicated.
Can a virtual office address make VAT registration harder?
Yes, tax offices sometimes verify companies registered at virtual addresses more thoroughly before VAT registration. That is why choosing a professional provider such as Progress Holding is essential. We ensure real mail handling and compliance with office requirements, reducing the risk of problems.
How much does a virtual office service cost in Poland?
Costs are very competitive compared to traditional rental. At Progress Holding, a registered address with mail handling costs PLN 120 net per month. It is an economical solution that supports a professional image and meets legal requirements.
Can I change my registered address in the future?
Yes, you can change your registered address at any time. However, it requires a formal procedure, including a shareholders’ resolution and filing an update with the National Court Register (KRS). Progress Holding provides comprehensive support in this process.
Is a virtual office fully legal in Poland?
Yes, using a virtual office is fully legal in Poland and compliant with regulations. It is a common business practice accepted by all authorities, provided the service is delivered professionally and includes real mail handling.
Choosing an address is one of the first and most important decisions when starting a company. A virtual office is a smart choice that reduces your initial costs and keeps full flexibility. Need a professional address for your new company in Poland? Contact us at Progress Holding at +48 603 232 418 or via email office@progressholding.pl.
