Yes, in 2026, establishing a limited liability company (spółka z o.o.) in Poland without a personal visit is fully possible and is a standard procedure for foreign investors. The key to success is granting the appropriate power of attorney to a professional firm that will carry out the entire process on your behalf.
What does remote company registration involve?
Remote company registration involves authorizing a professional proxy in Poland to perform all necessary activities. Acting on the basis of a power of attorney, the representative can sign the company’s articles of association at a notary and submit an application to the National Court Register (KRS).
Thanks to this method, you do not have to travel to Poland. All formalities requiring personal appearance are handled on your behalf by the appointed proxy. This is a safe and legally regulated solution used by entrepreneurs from all over the world.
What documents are needed for remote company formation?
The basic document is a special power of attorney, which must be notarized in your country. In addition, copies of passports and additional declarations will be needed.
List of key documents to prepare abroad:
- Power of attorney to establish a company: Our team will prepare its content for you. You must sign it in the presence of a local notary.
- Copies of passports: This applies to all future shareholders and management board members.
- Apostille clause: This is an international certification that confirms the authenticity of an official document. It is necessary on the power of attorney.
- Declarations for the KRS: Legally required declarations, e.g., regarding the contribution of share capital, which we will also prepare.
What is an apostille clause and when is it required?
An apostille is an international form of document legalization that confirms their authenticity for use in other countries. It is required for documents coming from countries that are parties to the 1961 Hague Convention.
In practice, this means that a notary in Poland will only accept your power of attorney if it bears the apostille clause. You will obtain it at the appropriate office in your country (e.g., the Ministry of Foreign Affairs). If your country is not a party to the convention, a more complicated legalization by the Polish embassy will be necessary.
What does the remote registration process look like step by step with Progress Holding?
The entire process comes down to preparing documents in your country and sending them to us. The rest is handled by our team of experts in Poland, keeping you informed about the progress.
- Consultation and draft preparation: We determine the details of your future company (name, business codes/PKD, capital) and prepare the draft power of attorney.
- Notarization and apostille: You sign the power of attorney at a notary in your country and obtain the apostille clause on it.
- Sending documents to Poland: You send the original documents by courier to our office in Warsaw.
- Sworn translation: We commission the translation of your documents into Polish.
- Signing the articles of association: Our proxy goes to the notary and signs the company’s deed of incorporation on your behalf.
- Registration in the KRS: We submit a complete application for company registration to the National Court Register.
- Receiving NIP and REGON numbers: After entry into the KRS, your company receives tax identification numbers and is ready for operation.
How does it look in practice? Progress Holding experience
At Progress Holding, remote company registration is our specialty. Based on over 500 registration processes for clients from all over the world, we have identified key points that determine success.
The biggest challenge for clients is the correct preparation of the power of attorney and obtaining the apostille. Errors at this stage can delay the entire process by several weeks. Therefore, our team provides detailed, bilingual instructions and document templates, which eliminates the risk of mistakes. Thanks to our support, we shorten the average registration time from the moment of receiving documents to the absolute minimum.
Frequently asked questions
Do I need a PESEL number to set up a company remotely?
Yes, a PESEL number is necessary for every management board member for registration in the KRS. The process of obtaining it can be carried out remotely based on an appropriate power of attorney. The Progress Holding team provides comprehensive support in this procedure for the price of 500 PLN net.
How to open a bank account for the company without coming to Poland?
This is the biggest challenge in the entire process because most Polish banks require a personal visit from a management board member. However, there are few exceptions and remote procedures that are more complicated. Progress Holding offers specialized support in remote bank account opening for the price of 2000 PLN net.
How long does remote LLC registration take?
The entire process, from the moment we receive complete documents from abroad to the company’s entry into the KRS, usually takes from 4 to 6 weeks. The most time-consuming part is preparing the power of attorney and obtaining the apostille clause in your country.
What is the cost of remote registration with the help of a firm?
Comprehensive service of remote company incorporation at Progress Holding costs 3500 PLN net. This price covers the entire process in Poland, including document preparation and representation before offices. You must add to this the costs you will incur in your country, such as notary fees, apostille, and courier shipping.
Can I use a foreign electronic signature?
Unfortunately, for remote company registration in Poland (in the notarial mode), foreign electronic signatures are not sufficient. The only effective and widely accepted method is acting through a proxy based on a notarized document bearing an apostille clause.
Establishing a limited liability company in Poland without leaving home is a standard and safe procedure in 2026. The key is a professional power of attorney and the support of an experienced firm that will take care of all formalities. Do you need help with the remote registration of your company? Contact us at Progress Holding at +48 603 232 418 or via email at office@progressholding.pl.
