Poland is attracting a growing number of foreign entrepreneurs due to its developed economy, EU membership, and a relatively simple business registration process. While personal presence simplifies many procedures, it is entirely possible to open a company in Poland remotely. Let’s explore how to do it.
Who Can Open a Business in Poland Remotely?
Generally, any citizen of an EU country or a foreign citizen with a relevant temporary or permanent residence permit in Poland can open a business remotely. It is important to note that even with remote registration, you will eventually need to appoint a representative in Poland to perform certain actions, especially in the initial phase.
Essential Tools for Remote Registration
Before starting the registration, you need to prepare by obtaining either a PESEL number or an electronic signature:
- PESEL Number: An individual PESEL number is required for most legal operations in Poland. It can be obtained by applying at a Polish consulate in your country or, if you have a residence permit, directly in Poland.
- Electronic Signature: A Trusted Profile (Profil Zaufany) or a qualified electronic signature is mandatory for most online government procedures, including business registration.
Necessary Documents
The list of documents may vary depending on the chosen legal form of the enterprise. Generally, you will need:
- Business registration application.
- A copy of your passport or other identification document.
- A document confirming the right of residence (if applicable).
- Documents confirming qualifications (for certain types of activities).
- Proof of share capital contribution (e.g., for an LLC).
Methods of Remote Registration
There are two main ways to register a business remotely in Poland:
The S24 System
This is an online portal of the Ministry of Justice that allows you to submit documents for registering most types of companies. This is the most convenient and fastest way to register a company, requiring an electronic signature.
Notarization via Power of Attorney
Some actions or non-standard company articles of association require a notarial deed. In this case, you can grant a power of attorney to a representative in Poland who will visit the notary on your behalf.
Step-by-Step Remote Business Registration (via S24)
- Choose a Legal Form: Decide which type of company suits your business (e.g., sole proprietorship – *jednoosobowa działalność gospodarcza*, or Limited Liability Company (LLC) – *spółka z ograniczoną odpowiedzialnością*).
- Prepare Documents: Gather all necessary documents in electronic format (scans).
- Obtain a Trusted Profile (Profil Zaufany) or Qualified E-Signature: This step is essential for online registration.
- Fill out the Application in the S24 System: Complete the electronic application form with all required information about the company, its founders, and the management board.
- Upload Documents: Upload the scanned copies of all required documents to the system.
- Pay the Fee: Pay all necessary registration fees online through the system.
- Submit the Application: Sign and submit your application using your electronic signature via the S24 system.
- Receive Registration Confirmation: After your application is processed, you will receive a notification of your company’s registration in the National Court Register (KRS).
Key Takeaways for a Successful Start
Let’s reiterate. To remotely open and run a business in Poland, you will need:
- Online Company Registration: Registering via the internet (S24 system) will significantly simplify the process.
- Electronic Signature or Trusted Profile: This is necessary for managing the company and communicating with authorities.
- A Reliable Partner in Poland: An accounting firm or a trusted person residing in Poland will greatly facilitate business operations. Granting proper power of attorney is mandatory.
If you would like more information or have any questions, please contact our managers for a prompt consultation: office@progressholding.pl
