How to Obtain a Tax Identification Number (NIP) for a Foreigner in Poland?

The NIP (Numer Identyfikacji Podatkowej) is the Polish Tax Identification Number, mandatory for anyone conducting business activities or earning income in Poland, including foreigners. Without it, you cannot work legally, pay taxes, or carry out many financial transactions.

When and Why Does a Foreigner Need a NIP?

A NIP is required for a foreigner in Poland in the following cases:

• Business registration – if you plan to set up a company or run sole proprietorship (działalność gospodarcza), the NIP is needed to register with the Central Statistical Office (GUS) and the Tax Office (Urząd Skarbowy).
• Employment – although your employer usually handles tax paperwork, you may need your own NIP to complete certain forms correctly and receive your salary without delay.
• Other income sources – if you earn rental income, royalties, investment returns, or other earnings, you must have a NIP to declare and pay the appropriate taxes.
• Financial services – banks and other financial institutions require a NIP to process loan applications, open accounts, and perform other financial operations.

Which Documents Are Required?

To obtain a NIP, a foreigner typically needs to prepare:

• Application form (wniosek) for assigning a NIP. You can download it from the Ministry of Finance website (Ministerstwo Finansów) or pick it up at your local Tax Office. The form must be filled out neatly in Polish (you may need a translator).
• Proof of identity – passport or Polish residence card (karta pobytu), valid and showing your full name, date of birth, and document number.
• PESEL number (if available) – the Polish national identification number. If you already have a PESEL, include it on the application.
• Additional documents (case-specific) – sometimes the Tax Office may ask for business registration certificates, work permits, or other documents proving your activities in Poland.

Where to Apply?

Submit your application to the Tax Office (Urząd Skarbowy) corresponding to your place of residence or business. Addresses and contact details are listed on the Ministry of Finance website.

Procedure

1. Gather all required documents.
2. Submit the application in person or by mail (registered with return receipt is recommended).
3. Receive your NIP—usually within a few days. It will be issued either in person or sent by post.

Important! Errors on the application may delay processing. If in doubt, consult a tax advisor or the Tax Office directly. Check the Ministry of Finance website for the latest requirements and procedures.

Obtaining a NIP is a crucial step for legal work and business in Poland. Proper document preparation and procedure compliance will speed up the process and help you avoid complications.

FAQ

• Can I apply online? Yes, via the ePUAP platform, though access may be limited for foreigners.
• How long does it take? Typically from a few days up to two weeks.
• Is it free? Yes, there is no charge for issuing a NIP.
• Do I need a NIP if I already have a PESEL? Yes, if you conduct business or must register for VAT.
• What if I lose my NIP? Contact the Tax Office to request a duplicate or obtain your number.

For more information or personalized assistance, write to us at office@progressholding.pl.