What is a virtual office?

A virtual office is a service provided to companies, allowing businesses and individual entrepreneurs to have a registered company address and access to office services without the need to rent physical office space. Recently, virtual offices have become riskier due to restrictions imposed by tax authorities and banks.

What does a virtual office offer?

1. Address registration. A virtual office provides a legal address that can be used for business registration. This is especially useful for freelancers, startups, or companies operating remotely.
2. Mail services. Virtual offices often offer mail handling services, including receiving and processing correspondence. This may also include forwarding mail to your home address or notifying you of new correspondence.
3. Telephone services. Many virtual offices offer phone numbers with call forwarding as well as voicemail services.
4. Coworking and access to office spaces. Some virtual offices allow entrepreneurs to use coworking spaces or rent conference rooms on a short-term basis as needed.
5. Administrative support. Services may include help with documentation, accounting, and other administrative tasks.
6. Flexibility. Virtual offices enable working from anywhere, which is particularly relevant in the context of remote work.

Key benefits of a virtual office

The main benefits of a virtual office include:
• Cost reduction – no need to rent expensive physical space
• Ability to work from anywhere
• Time savings – simplifies mail and phone call management processes
• Professional image – using a prestigious address for business registration can enhance client trust

Disadvantages

The disadvantages include:
• Recently, tax authorities and banks have been creating lists of undesirable virtual addresses. These lists are confidential and vary from institution to institution. As a result, tax authorities may not register you as an active VAT payer, and banks may refuse to open an account. This is a significant limitation that nullifies the utility of some virtual addresses.
• Lack of physical space – for some companies, the absence of a physical office may be a drawback, especially if in-person interaction with clients or employees is required.
• Limited opportunities for team collaboration – virtual offices may not provide options for direct interaction among company employees.

The address provided by Progress Holding is not a virtual office.

If you have any questions, please contact us at office@progressholding.pl.