Doing business in Poland requires companies to comply with a number of mandatory reporting procedures. These reports are necessary to ensure transparency, compliance with tax legislation, and control over the business’s financial activities. Let’s look at the main reports that companies in Poland are required to submit.
Main Reports a Business Must Provide in Poland
1. Annual Financial Statement (Roczne sprawozdanie finansowe)
- What it includes: The financial statement includes a balance sheet, profit and loss account, cash flow statement, and additional notes.
- When to file: It must be prepared within 3 months of the balance sheet date, approved within 6 months, and filed within 15 days of approval.
- How to file: The statement must be filed exclusively in electronic form with the National Court Register (Krajowy Rejestr Sądowy, KRS) via the RDF system.
2. Corporate Income Tax Declaration (CIT-8)
- What it includes: The CIT-8 declaration contains information about the company’s income, expenses, and taxable base, as well as the amount of tax payable.
- When to file: The declaration must be filed by the end of the 3rd month following the end of the company’s tax year.
- How to file: The declaration is filed electronically with the relevant tax office.
3. VAT Declaration (JPK_V7M / JPK_V7K)
- What it includes: This is a Standard Audit File for Tax (Jednolity Plik Kontrolny, JPK) which replaced the old VAT-7 returns. It contains both a declaration part and an evidence part (records of purchases and sales).
- When to file: The JPK_V7M (monthly) or JPK_V7K (quarterly) file is submitted by the 25th of the month following the reporting period.
- How to file: VAT reports are filed only electronically.
4. ZUS Contributions Report (ZUS DRA)
- What it includes: The ZUS DRA report contains information on employees’ calculated earnings and contributions for social and health insurance.
- When to file: The report must be submitted monthly by the 15th (for legal entities) or 20th (for sole traders) of the month following the reporting period.
- How to file: ZUS DRA is filed electronically via the PUE ZUS portal.
5. Flat-rate Tax Declaration (PIT-8AR)
- What it includes: This report provides information on dividends paid to individuals and the 19% flat-rate tax withheld on these payments.
- When to file: The report must be submitted by the end of January of the year following the tax year.
- How to file: PIT-8AR is filed electronically with the tax office.
6. Annual Company Activity Report (Sprawozdanie z działalności)
- What it includes: This report describes the company’s main achievements for the year, including information on strategy, market position, and future plans.
- When to file: The annual report is prepared and filed together with the financial statement.
- How to file: It is also submitted to the National Court Register (KRS) along with the financial statement in electronic form.
Conclusion
Compliance with all mandatory reporting requirements is a crucial part of doing business in Poland. Companies must carefully monitor submission deadlines and formats to avoid fines and other legal consequences. Proper accounting and timely report preparation will help ensure the stability and transparency of the business.
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