Obtaining an EORI
Obtaining an EORI (Economic Operators Registration and Identification) number involves registering in an identification system that allows for the unique identification of economic entities participating in international trade. The EORI number is essential for conducting the import and export of goods between European Union member states and for completing various customs formalities.
General steps
Here are the general steps typically taken to obtain an EORI number:
- Completing the registration application: Submitting a registration application that includes basic information about your company, its structure, activities, and contact details.
- Undergoing the verification process: The application and provided documents undergo a verification process. In some cases, this may also include checking the financial credibility of the company.
- Allocation of the EORI number: Upon completion of the verification process and meeting all requirements, you will be assigned an EORI number, which will uniquely identify your company in international trade transactions.
The EORI number
The EORI number is crucial for businesses engaged in international trade, facilitating smooth and legally compliant customs operations. It’s worth noting that the procedures for obtaining an EORI number may vary slightly depending on the country.
CRBR
CRBR (Central Registration of Ultimate Beneficial Owners) is an electronic registry maintained by the Ministry of Finance, in which data on persons who are the actual owners (Ultimate Beneficiary Owners, UBOs) are collected.
Purpose of registration
– To increase the transparency of commercial transactions and to prevent money laundering and the financing of terrorism.
– To enable law‑enforcement authorities and financial institutions to quickly verify who the “beneficial owner” is.
Who is required to register?
– Capital companies (i.e. limited liability companies and joint‑stock companies) and partnerships (general and limited partnerships)
– Foundations, associations, and other public‑benefit organizations
– Entities operating in the form of trusts or similar structures
– Other units as specified by the AML Act
What must be reported?
For each beneficial owner:
First and last name, date of birth, nationality
Residential address (or registered office)
PESEL number, or if none, date and place of birth
The scope and manner of control, i.e. ownership of more than 25 % of shares or voting rights
How and when to register?
– Registration is done exclusively online via the Trusted Profile or a qualified electronic signature, on the ebn.ms.gov.pl portal.
– Newly formed entities must register within 7 days of their entry in the National Court Register (or another relevant register).
Consequences of failure to register
– Risk of a financial penalty (ranging from several to several dozen thousand złoty)
– Possible difficulties in concluding agreements with financial institutions
Access to data
– Some information is public (e.g. name, nationality, scope of control), while the rest is available only to authorized authorities and financial institutions.