Bookkeeping service, business support in Poland

With its 16 years of experience Progress Holding  provides bookkeeping and accounting service in Poland for small and medium-sized enterprises (SMEs). We provide service in English and Russian, for foreigners starting business in Poland.

Accounting and bookkeeping service in Poland.

Progress Holding Ltd. has been providing accounting services and bookkeepers for companies in Poland for 16 years, running an accounting office for small and medium-sized enterprises (SMEs). We serve companies from Warsaw, Wrocław, Kraków, Poznań, Gdańsk Łódź and Lublin. Our team supports business accounting service in all aspects.

Whether accounting, bookkeeping or additional accounting services –  our accountants help all customers and support their business. If you have problems with accounting apreach us. In the accounting package, we offer sales support by promoting ads on the international advertisement portal https://4biz2.biz/en

Most of our clients engage in foreign trade. A large part of our clients are companies with foreign capital and various profiles: production, commercial and service. Full accounting and accounting services for our clients are provided in Polish, Russian and English. This is the answer to the question I am looking for an accounting office.

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We will consult your ideas for free

Progress Holding provides full payroll accounting services. Write to us

We provide services throughout Poland.

If you are interested in accounting services in Warsaw and other cities,  offers of accounting companies (accounting for ltd., full accounting), accounting services, accounting for companies, then our offer is just for you.

Click here to check our bookkeeping services price list.

If your destination is not Warsaw, it is not a problem either. Our accounting and company operates not only within the Mazowieckie Voivodeship, but also throughout Poland. We provide accounting services in Russian and English. We will consult your ideas for free, write to us: office@progressholding.pl

Scope of services Progress Holding:

Bookkeeping & accounting

CIT & PIT declaration

Personnel & payroll

Handling tax matters

Annual financial reports

Electronic

 signature

Preparing applications

to the Social Insurance

   Handling issues in

company register KRS

Tax identification for

personnel – PESEL

Preparation of tax returns and social security declarations

Accounting service

Polish bookkeeping standards are mainly  described in the laws, like , Ustawa o rachunkowości, Ustawa o podatku od towarów i usług, Ustawa o podatku od osób  prawnych. Bookkeeping in Poland is adjucted to EU standards, but it differs slightly with IFRS. Bookkeeping itself is not very complicated, however it works with binding law. Unfortunately recently bookkeeping for companies was effected by change of law. Good bookkeeper is constantly monitoring change of law. Otherwise he can wrongly execute bookkeeping entries.

Bookkeeping service covers:

  • handing of accounting ledgers (bookkeeping, income and costs account, VAT registers, income register, cost register),
  • performance of annual financial reports according to Polish Law
  • preparation of periodical reports , like balance sheet, profit and loss account
  • preparation of additional reports in line with the specifications of the customer, subject to separate agreement
  • calculation of monthly or quarterly tax liabilities in VAT and advance payments in CIT and PIT,
  • preparation of tax declarations, and reports for the National Statistical Office (GUS), and others, if pre-agreed.
  • advices to streamline the cost.

Accounting consists of the collection of primary documents, verification of the correctness of the preparation of primary documents from the point of view of the law “On Accounting”. Checking the sequence of invoices (numbers must have their order), checking the sequence of statements. Introduction of documents into the electronic system, sorting documents according to invoices. Accounting in Poland is carried out in accordance with the Law on Accounting in Poland. An accountant in Poland should be well aware of other laws, including the law on employment, the tax code, the law on value added from goods and services. It is advisable that an accountant in Poland also knows the Company Code (KSH), because accounting in Poland affects many areas of activity. A good accountant in Poland holds a license from the Ministry of Finance. The license is issued after passing the exams. Keep these points in mind when looking for accounting services in Poland. We know Polish laws well – check us out through consultation!

According to the Law “On Accounting”, invoice numbers should be assigned in turn (1, 2, 3 …).

Online documents flow and bookkeeping

Progress Holding practices to run documents flow with customers online. So the customer  receives  access to the personal account in the cloud and deposit documents there. So the customer and the bookkeeper have simultaneous access to those documents.  It facilitate the documents  flow and by these means we execute online bookkeeping service. Proper business service helps you to save time and concentrate on sales.

Bookkeeping  online in Poland

Convenient way of transferring documents to your bookkeeper is online mode. This way we communicate with our customers. You upload documents to dedicated ledger and receive reporting from your bookkeeper. Whenever you have to pay tax or payrolls, social security you are informed beforehand. Regularly you receive profit and loss accounts, balance sheet and balance statements with  counterparties

Preparation and submission of a declaration

Consists of the preparation of VAT and NNP reports, a JPK report (a single control package for tax), a report for the Social Insurance Fund, if there are employees. All these reports are prepared monthly. Accounting in Poland must have an up-to-date electronic system that transmits all reports via the Internet. Control authorities quickly check the data of all counterparties and calculate the missing invoices of the counterparty. Overdue reports are fined, so accounting in Poland must submit reports on time. In emergency situations, the reports can be adjusted so that the company and accounting in Poland can change or replenish the reports.

Employee registration

It consists in the preparation of the basic documents of the employee. In the case of a non-resident, permission to stay and work in Poland is required. In the case of a non-resident, there are 2 main types of work permits. The simplified procedure for obtaining a work permit for 6 months (declaration of intention to entrust work) and work permit for 1 year is type A. We provide this business service to our customers and help the employee fill out questionnaires and register the employee in the social insurance fund.

Progress Holding also provides a service for obtaining work permits for foreigners.

Accounting for small business – its our target

Efficient business bookkeping service helps each company to solve  administrative problems. It means handling issues with tax authorities, licenses, social security, work permits for foreigners, regular reporting etc. Professional business support rendered by Progress Holding generate more time to focus on sales.

Bookkeeping service for small comanies is indispensable, even very small business requires accounting. When your company  starts sales its necessary to provide  periodical reporting and registers like JPK. Delay of reporting generates penalties.

Annual reporting is provided to the tax authorities and to the Register (KRS). In this case bookkeeping service for small companies  is needed as well. Business accountant  elaborate annual report CIT 8 and fills it with tax authorities. Deadline for annual report to tax authorities is March 31. Up to  June 30 each lagal entity has to place annual financial statement to the Register. Again bookkeeping services is required. In principal business accountant prepares Balance Sheet, Profit and Loss Accounts, Introduction and Bookkeeping Description.

Accounting service for small and medium size enterprises.

What is the difference of providing service to small and medium size companies? In principal providing service to small company you have to handle much more items on behalf of the customer and explain more than in  medium size companies. Small businesses have no to resources to handle tax, payroll or HR service. Our customers  receive full service in bookkeeping, payroll, contacts with tax or labor authorities

Progress Holding supports business and provides bookkeeping  service for  small comapnies and explains foreign entrepreneurs how to handle bookkeeping documentation in a proper way. We try as much as possible to release  foreign entrepreneurs from bureaucracy.

We provide services throughout Poland

We provide accounting services in English, Polish and Russian

We will consult your ideas for free

Obsługa kadrowo-płacowa

Business support in Poland – what service you may expect?

Usually when you look for business support in Poland you find offers of the accounting service. Scopes of the offers vary from simplest accounting to complex accounting service, incorporation, bank loans, business evaluation, etc. Running a business in Poland you may encounter different problems to solve, therefore its better you choose counterparty, who can provide service in many fields. Price for such a service may not be necessary higher than in small accounting companies. Better you select two or three offers of accounting companies, compare and choose what suits you the best. Always ask price quotation, and check how quick they react on your inquiry. Mind that internet commentaries are not necessarily genuine. You may ask contact to the customer call and check credentials.

For example Progress Holding provides complex service, like:

  • Accounting, preparation of the annual financial statements
  • Handling matters in tax office, social security authorities, Court Register – KRS, authorities for labor control
  • Incorporation, id registration number, electronic signature
  • Virtual office,
  • Providing work permits for foreigners
  • Assistance in banking services, opening bank account, loans, leasing and other credit products
  • Business case Business plans, starting and enlarging customer base
  • Private investors, found rising
  • Progress Holding runs marketplace https://4biz2.biz/en and can assist with offers,  ad, banners All in  3 languages

 

 

We accept an employment contract from the company on the basis of which we pay salaries. We help to make an employment contract. In Poland, there are 3 main types of employment contracts: an employment contract, a work contract and a one-time work contract. In case of leave or sick leave, we charge a fee and inform the social insurance fund. The minimum salary in 2020 is 2,600 PLN per month or 17 PLN per hour.

The tax burden on wages in Poland in 2020 is devided between employer and worker:

AppointmentEmployerEmployee
PIT17%0
Pension contribution9,76%9,76%
Disability contribution6,50%1,50%
Accident insurance1,67%0
Compulsory health insurance02,45%
Compulsory health insurance09%
Total:17,93%22,71%

Progress Holding provides full payroll accounting services.

Once a year, the company is obliged to submit to the Registrar a tax annual report. For joint stock companies, the annual report must be audited. If there is no annual report submitted, the Court may fine the company management. The annual report is submitted to:

Tax claims before March 31 of next year, in electronic form

To the registrar in the KRS Court until June 30 of the following year in electronic form via the S24 system.

Progress Holding compiles an annual report for its customers and explains how to submit them.

Each legal entity must periodically send:

to the Tax Service:

  • CIT and PIT – advance payments are made up to 20 days for the previous month
  • a single control package (a list of all s \ f) up to 25 days for the previous month
  • VAT-7 VAT report – every month up to 25 days
  • CIT-8 and financial statements – until March 31 of each year
  • all changes regarding the address of the activity, the bank account must be submitted immediately in the form of NIP-8

to the Social Insurance Fund:

  • report on s / n RMUA – until the 15th day of the previous month

to the Statistical Office:

  • company data report

Annual report:

  • Register until June 30th

Business support in Poland – what service you may expect?

Usually when you look for business support in Poland you find offers of the accounting service. Scopes of the offers vary from simplest accounting to complex accounting service, incorporation, bank loans, business evaluation, etc. Running a business in Poland you may encounter different problems to solve, therefore its better you choose counterparty, who can provide service in many fields. Price for such a service may not be necessary higher than in small accounting companies. Better you select two or three offers of accounting companies, compare and choose what suits you the best. Always ask price quotation, and check how quick they react on your inquiry. Mind that internet commentaries are not necessarily genuine. You may ask contact to the customer call and check credentials.

For example Progress Holding provides complex service, like:

  • Accounting, preparation of the annual financial statements
  • Handling matters in tax office, social security authorities, Court Register – KRS, authorities for labor control
  • Incorporation, id registration number, electronic signature
  • Virtual office,
  • Providing work permits for foreigners
  • Assistance in banking services, opening bank account, loans, leasing and other credit products
  • Business case Business plans, starting and enlarging customer base
  • Private investors, found rising
  • Progress Holding runs marketplace https://4biz2.biz/en and can assist with offers,  ad, banners All in  3 languages

How to choose reliable accountant / bookkeeper in Poland

First- check experience, if  counterparty is on the market more than  10-14 year it means it went through crisis upside downs on the market.

Second – check whether  bookkeepers have  Ministry of Finance licenses. It give you more comfort that bookkeepers who passed exams know the law.

Third- how complex is their service, more complex more possibility that they may more support from them if case turns up.

Fourth – Ask references, if they service   larger companies than you may have comfort.

Fifth – How quick they react for your inquiries?

Sixth – check the price what exactly their service covers? Does the price covers:  preparation of annual financial statement, do they handle inquiries  form  tax, social security, labor authorities?  At the beginning of your activity some  applications have to be placed with tax office, namely VAT-R- becoming VAT payer. NIP-8 notification to tax office your address, bookkeeper  bank accounts, UPL – POA for delivery electronic declarations to the tax office PEL – POA for electronic  declaration to be delivered to the social security related to payrolls.

From September 1, 2019, a register of VAT taxpayer information (the so-called “White List of VAT Payers”) appeared in Poland, which is a tool created to help companies efficiently and quickly check their potential contractors within business opportunities. All payments over  15,000 PLN for Polish counterparties should be made only for counterparties who are on the White List, otherwise the company cannot include such a payment in expenses.

The register of taxpayers makes it possible to check whether this contractor is an active VAT taxpayer, whether it was denied registration, deregistered, or VAT registration was restored. It will also allow you to find out the legal basis of the above decisions, confirm the number of the bank account to which money transfers will be made to the contractor (the accounts indicated in the NIP or CEIDG identification / update notification).

In addition to bank accounts, the “white list of VAT payers” provides the following information:

  • Name or company names;
  • REGON number
  • PESEL number •

To National Court Register Number:

  • Address of registered office – in the case of a legal entity that is not an individual
  • Permanent Mission Address or Registration Address
  • Names and surnames of members of the body authorized to represent the company
  • Name and surname or company (name) of the partner and his tax identification number or PESEL
  • Dates of registration, refusal of registration or deregistration and restoration of registration as a VAT payer together with legal grounds.

The registry is available at https://www.podatki.gov.pl/wykaz-podatnikow-vat-wyszukiwarka

.

Audit fee is determined by auditors’ time spent on your engagement so the better you are prepared the cheaper the project will cost!

Audit plan should be prepared prior to the kick off. Apart from thefinal deadline it should contain other important targets. Would you like to have weekly meetings to monitor the audit status? Do you expect preliminary results after 3 weeks? When should you deliver required documents and when does an auditor want to set meetings with your accountants? List of important dates should be specified along with the engagement letter or even added as an appendix.

Auditor sends you a list of required documents with a deadline to deliver (PBC list, short from Prepared by Client). Apart from obvious requirements like a general ledger, they may ask for documents that may seem unrelated to audit or too sensitive to hand on (like employee salaries). Instead of avoiding the requests it is better to contact your auditor right away and discuss those PBC items. Any delay caused by you (like not delivering employee salary list) can be considered as a failure to meet the deadline and you may be additionally charged for auditors’ overtime.

Auditors are boned by non-disclosure agreements so conveying any sensitive data is safe. But it is possible to negotiate a limited access (auditors only view the information, they can copy it but you do not send the documents) or ask for only the engagement partner or manager to have access to it. Always erase personal data (employee name and surname, date of birth, etc.) before sending documents.

Sometimes it may seem that you are asked for documents unrelated to the engagement. But to swiftly pass the audit suppress your surprise and just deliver what the auditor is asking for. Auditorsare like detectives, they search for more than meets the eye. Not until a large amount of information is analyzed can they identify what is missing and where are mistakes. Those additional documents shed additional light to the company’s financial situation and give a better overview.

Often auditor asks to code required documents in accordance with the PBC list, so they can find a specific document without opening every file. Deliver every requested document. For example, an auditor asks for A1) list of suppliers; B2) payables per each supplier; C3) aging table of suppliers’ payables. Companies usually send one complex file C3 that includes aging payables per each supplier (contains all three requested information). It is better to send all 3 documents A1, B2 and C3 (can be copies of the same document). Or one document but coded „A1, B2, C3 Aging payables per each supplier”. Completeness of delivered documents is monitored by PBC codes. Even though file C3 contains all requested information, lack of files A1 and B2 can be viewed as failure to deliver all PBC items.

Remember that Excel is auditors’ best friend. Deliver all numeric data in Excel format. If auditor must format data themselves which is time consuming, they can charge us extra for delays. If your general ledger and trial balance cannot be exported to Excel, let the auditor know in the Letter of Inquiry. Therefore, they can include extra time in their timeline assessment and you will avoid extra charges.

Finally, it is crucial to timely response to auditors’ queries, most often by email. Auditors prefer responses in writing because your emailsare considered a better audit evidence then minutes from a call. Delayed answers can prolong the engagement because your response might be imperative to continue audit work. That is why answer auditors’ questions as soon as possible.

Benefits from audit

Audit objective is to assure financial statement’s readers that all data presented are reliable, relevant and fairly represent company’s financial position. Unqualified opinion increases the company’s credibility, rises chances to obtain financing from banks, assures suppliers about liquidity and investors about profitability. Your company is more credible to the market.

Auditors look under the hood of your business. It may be irritating but that is just the nature of audit. No point in being annoyed, see new opportunities that audit offers. Auditors talk to your employees and evaluate company’s processes, like howjournal entries are made, how receivables are aged or how inventories are monitored. Thanks to this you can check whether your employees actually perform their tasks in accordance with company guidelines.

Moreover, auditors have years of experience and know well your industry. Ask them for tips to improve your processes and increase effectiveness. Maybe there is a better IT system to manage inventory? Maybe your company has a control in place that is time consuming, minimally effective and there is a better solution?Advices like this are not the audit goal so have a friendly relationship with your auditor to receive such tips.

Of course the main goal of an audit is to examine the financial statement. Do you correctly apply the Accounting Act (or IFRS), do you reliably present all information? Fairly prepared financial statement is in your best interest – based on in you create a business plan and development the strategy. A good strategy starts with correctly identifying the factual state. Because many of us are emotionally attached to the company,the judgement can be sometimes clouded. Luckily an auditor comes to the rescue!

First- check experience, if  counterparty is on the market more than  10-14 year it means it went through crisis upside downs on the market.

Second – check whether  bookkeepers have  Ministry of Finance licenses. It give you more comfort that bookkeepers who passed exams know the law.

Third- how complex is their service, more complex more possibility that they may more support from them if case turns up.

Fourth – Ask references, if they service   larger companies than you may have comfort.

Fifth – How quick they react for your inquiries?

Sixth – check the price what exactly their service covers? Does the price covers:  preparation of annual financial statement, do they handle inquiries  form  tax, social security, labor authorities?  At the beginning of your activity some  applications have to be placed with tax office, namely VAT-R- becoming VAT payer. NIP-8 notification to tax office your address, bookkeeper  bank accounts, UPL – POA for delivery electronic declarations to the tax office PEL – POA for electronic  declaration to be delivered to the social security related to payrolls.

In principal running a business in Poland is more or less the same as in other EU countries. There are particularities but you can quickly get acquainted. Before you start incorporation activity you have to determine what are your goals to achieve. Surely you have your business plan. So, please consde the following  plan for incorporation in Poland:

First – what legal form of the company is more appropriately to your business? What share capital you want to allocate? Who are the directors? What types of businesses you have to insert in the Articles of Association?

Second – find your counterparty, who will be mandated to incorporate your company, check several offers. In the  bids  evaluate experience, references, competences, timing, complexity of services, virtual office service, price. The cost of incorporation is a one off cost therefore price is not a priority. Thirdly – in Poland the simplest way to set up a company is by using  government S24 e-platform. Therefore you have to have ID number – PESEL,  e-signature – ePUAP,  afterwards 5 days and you have a company.

Fourthly – choose your accountant. In this respect read recommendation here LINK. Mind that some  applications have to be placed with tax office, namely VAT-R- becoming VAT payer. NIP-8 notification to tax office your address, bookkeeper  bank accounts, UPL – POA for delivery electronic declarations to the tax office PEL – POA for electronic  declaration to be delivered to the social security for payrolls.

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