How to Check the Status of a Residence Permit Application (Temporary or Permanent) in Poland

Many expats apply for temporary (VNZH) or permanent (PMZH) residence permits in Poland. The processing of these applications can take years, so it’s essential to understand the stages of the document verification process and know how to check the status of your case.

Key Application Statuses and Their Meanings

Below is a list of stages involved in processing residence permit applications in Poland:

• Złożenie wniosku – The application has been registered with the office.
• Sporządzenie protokołu przyjęcia wniosku – A protocol listing formal deficiencies was personally delivered.
• Wezwanie do złożenia odcisków linii papilarnych – An invitation to provide biometric data (fingerprints).
• Ustalona wizyta na biometrię – A date has been set for fingerprint submission.
• Analiza braków formalnych – Checking the submitted documents for compliance with formal requirements.
• Wezwanie dot. uzupełnienia braków formalnych – The applicant is summoned to correct deficiencies in their documents.
• Wezwanie dot. uzupełnienia opłaty – The government fee has not been paid, and a notice has been issued to complete the payment.
• Opiniowanie wniosku – The submitted documents are reviewed by relevant security services.
• Analiza materiału dowodowego – A substantive review of your documents to assess whether they meet the requirements for a residence permit.
• Wezwanie – Deficiencies have been identified in the documents, and the applicant has been summoned to address them.
• Projekt rozstrzygnięcia lub projekt decyzji – A draft decision has been prepared and awaits approval by the director.
• Wniosek pozostawiony bez rozpoznania – The application will not be processed.
• Odmowa przywrócenia terminu do złożenia wniosku – The deadline for submitting the application will not be extended.
• Odmowa wszczęcia postępowania – Application processing has been denied.
• Zwrot wniosku – The application has been returned.
• Zawieszenie postępowania – The case has been suspended.
• Umorzenie postępowania – The case has been dismissed.
• Przekazanie wniosku zgodnie z właściwością – The application has been forwarded to the appropriate voivodeship.
• Decyzja pozytywna – A positive decision has been issued.
• Decyzja negatywna – The application has been denied.
• Oczekiwanie na dokumenty do personalizacji karty pobytu – Waiting for fee payment and confirmation of whether the address should be printed on the card.
• Oczekiwanie na dokumenty dot. adresu na karcie pobytu – Waiting for information on whether the address should be included on the card.
• Oczekiwanie na dowód opłaty za kartę pobytu – Waiting for proof of payment for the residence card.
• Personalizacja dokumentu – Printing the plastic residence card.
• Karta pobytu przygotowana do odbioru – The residence card is ready for collection at the office.

How to Check the Status of an Application Online

You can check your application status online using your user account on the following websites:

• Warsaw – https://inpol.mazowieckie.pl
• Gdańsk – https://klient.gdansk.uw.gov.pl
• Poznań – https://www.poznan.uw.gov.pl/cudzoziemcy-stan
• Wrocław – https://pio-przybysz.duw.pl
• Lublin – https://cudzoziemcy.lublin.uw.gov.pl

For other regions of Poland, you can call the information hotline or visit the “information window” at the appropriate office.

Contact Information for Voivodeships

Each voivodeship has specific phone numbers, email addresses, and office locations for inquiries about the status of your application. Here are some examples:

• Małopolskie Voivodeship
  • Phone: 12 210 20 20
  • Email: info.opt@muw.pl
  • Offices:
    • ul. Przy Rondzie 6, Kraków
    • Al. Solidarności 5-9, Tarnów

For a full list of contact details for other voivodeships, refer to the main text above.

If you have additional questions, you can contact Progress Holding at office@progressholding.pl.