Opening an employment agency in Poland is a promising business idea, especially considering the growing demand for labor. If you want to learn how to open a recruitment agency, you need to consider the key aspects for successfully starting your agency in this country.
How does an employment agency work in Poland?
An employment agency in Poland connects employers with suitable candidates.
Key points in responsibilities of a recruitment agency:
- Providing information about job vacancies.
- Assisting in creating resumes and preparing for interviews.
- Signing employment contracts.
- Monitoring working conditions in the workplace.
- Hiring temporary workers.
- Offering HR consultations.
- How to Open an Employment Agency in Poland and Maximize Profits?
- Offer quality services.
- Build a professional team of employees.
- Use modern advertising and marketing tools.
Both Polish citizens and foreigners can open a company in Poland and start an employment agency. Foreigners can also open a company in Poland, but they will need to meet certain requirements.
To successfully register a recruitment agency in Poland, you must go through the process of company formation in Poland, which includes choosing the business structure and obtaining the necessary licenses. The key is to comply with all required regulations.
How to register an employment agency in poland?
Registering a company in Poland to operate in the employment sector is a straightforward process.
Here’s what you need for registering an employment agency in Poland:
- Open a Company in Poland:
- Choose a company name.
- Set up a company with a legal address.
- Provide information about the founders, appoint board members (they need to create an ePUAP profile, but first must obtain a PESEL number for personal identification). To verify identity for obtaining ePUAP, you must visit a Polish government office or a consulate in your country of residence.
- Draft the company’s Articles of Association.
- Make a contribution for the share capital (the minimum required for a spółka z o.o. is 5,000 PLN).
- Define the business activity codes (PKD). For recruitment agencies, this is 78.10.Z and 78.20.Z.
- Register the company with the Poland company register (KRS).
- Pay the registration fee.
- If all documents are approved, the company receives a KRS number, a registration certificate, and a NIP (taxpayer identification number).
- Open a bank account.
- Register a business online with the tax authorities, social insurance office, and statistics bureau.
- Obtain a License for Employment Services
Starting a recruitment agency in Poland without a license is impossible. This type of business requires special permissions. Employment agencies in Poland must meet certain requirements, including having a license to provide employment services and the right to hire temporary foreign workers in Poland. These licenses are necessary for the legal operation of your agency.
There are two types of licenses for providing employment services in Poland:
- License for employment services: job placement, personal consulting, and career guidance.
- License for temporary work, including staff leasing.
Licenses are issued by the local employment office (PUP) or the Regional Labor Office (WUP).
To obtain licenses for employment activities, you need to provide the following documents:
- Articles of Association.
- Documents confirming the qualifications and experience of the management staff.
- Application and payment confirmation. The fee for two licenses is 400 PLN.
Why do employment agencies choose accounting services from Progress Holding?
Progress Holding offers services to obtain licenses for employment services in Poland. Whether you’re opening an employment agency in Poland or another type of business, you can rely on their expertise. Progress Holding is an accounting firm with 20 years of experience, offering services such as:
- Full accounting services for the company.
- Preparation and submission of tax reports (VAT, income tax, and other mandatory reports).
- Preparation and submission of all annual reports and declarations.
- Financial accounting (reports according to local standards and requirements) and tax consulting (minimizing tax risks and optimizing taxation).
- Legal services.
- Assistance in obtaining licenses for employment services.
- Record keeping and payroll.
- Assistance with loan management, financial planning, and forecasting.
- Interaction with banks.
- Administrative support at all stages of business operations.
Whether you set up a company or open business in Poland, understanding how to open a recruitment agency and manage its accounting is crucial. Registering and running an employment agency in Poland requires thorough preparation and compliance with regulations.
We hope the information from this guide has helped you answer the question of how to open a recruitment agency and proceed with company formation in Poland.
If you have any questions about the process of opening a recruitment agency in Poland or the details of running it, please contact us at office@progressholding.pl