Registration of a foreign company for VAT in Poland

Registration of a foreign company for VAT in Poland

Registration of a foreign company for VAT in Poland

Registering a company for VAT in Poland is done by completing the VAT-R form. The same document is applicable to both Polish and foreign citizens.

Registration of a foreign company for VAT in Poland should take place when the entrepreneur

  • performs an import of goods with clearance in the territory of Poland,
  • exports goods from the territory of Poland outside the EU,
  • has a call-off warehouse,
  • performs intra-Community sale of goods, which at the time of dispatch or transport are in the territory of Poland,
  • performs services where the place of taxation is Poland.
  • Dispatches goods from a warehouse in Poland

In most cases, a foreign entity registering for VAT in Poland is also required to register as a VAT-EU taxpayer. According to the regulations, the registration is made even before the first sale of goods or services subject to VAT takes place.

When registering for VAT, the following documents/information will be required:

  • an identification declaration for the assignment of a NIP number on the NIP-2 form,
  • a document confirming business activity in the country in which the entity is established – an extract from the relevant register,
  • confirmation of registration for VAT in the country in which the company is established,
  • type of business activity conducted in Poland,
  • each of the documents provided must be translated into Polish.

Once all the documents have been submitted, the next step is to check the data provided. The process of registering for VAT in Poland takes an average of four weeks. Foreign entities are also entitled to apply for a VAT refund, and one of the requirements for granting a refund is a bank account established in Poland. The entrepreneur does not have to pay any registration fees.